November 21


November 21, 2023

The Rooks County Board of Commissioners met with the following present:  Chairman, John Ruder, and Members Tim Berland and Jake Prockish. Laura Montgomery, Clerk was present to record the minutes.  Virgie Laska with Stockton Sentinel and Tonia Goertz with Plainville Times were present to write the report for the local newspapers. Ruder called the meeting to order and asked all to stand and recite the Pledge of Allegiance.

The agenda was accepted as presented.

Montgomery swore in Jake Prockish as County Commissioner District #1 to replace Kayla Hilbrink.

The commissioners reviewed November 14th minutes. Ruder made a motion to approve the minutes with corrections. Berland second the motion and Prockish agreed.

Ruder made motion to transfer funds from the Road & Bridge Fund to Road Special Highway in the amount of $107,330.61.

Ruder made a motion appoint Prockish to the following boards to replace Hilbrink:

ADA Representative, Community Corrections Representative, NW KS Juvenile Corrections Representative, Economic Development Board, Work Force Board Member, and County Representative for the Rooks County Golf Course Board.

Berland weekly report: Berland visited with Brian Newell, Damar Mayor about the chip sealing project in Damar. It was decided to wait until it warms up and resume the project next spring/summer. Prockish talked with Colburn about getting the oil out of the tank. Berland visited with Colburn about the rainfall on the Logan Road and they plan on blading the road on Monday. Discussed several roads needing bladed and maintenance.

Prockish weekly report: He visited with Colburn about the oil tank at the landfill.

Tim Colburn presented a check from the Weed Department for fuel in the amount of $4,535.16. Ruder made a motion to endorse the check. Berland second the motion and Prockish agreed.

Colburn said the trucks are still hauling on AA Road and will continue as long as the weather holds.

Ruder made a motion to go into executive from 9:20am to 9:35am to discuss non-elected personnel with the three commissioners and Colburn. Berland second the motion and Prockish agreed. Upon returning to open session, there was no further discussion.

The Damar chip seal project has been postponed until next spring/summer until the oil tank has warmed up and the oil can be removed.

The Zurich Black Top project has been completed.

Colburn has been approached to sell the millings. Colburn and the commissioners agreed they don’t want to sell the millings as we will use them in the future.

Danny Knoll, Sanitation Crew Chief, was in to discuss landfill happenings. Knoll meet with Finn with KDHE and Brandon Decker with Penco on Tuesday. Finn would like the commissioner to attend a Small Area Landfill meeting next fall. They looked at the old part of the landfill and the deep sink holes needs to be taken care first so they don’t hole water then the area can be planted to grass and leased. Finn would like for Knoll to meet with Decker to have a new operating plan drawn up as there are a few things that needs to be updated.

The new cell hasn’t been approved because the floor grade hasn’t been surveyed.

Knoll and the commissioners discuss the acceptance and removal of used tires.

Ruder made a motion to sign the State of Kansas Certification of Completion for the Zurich Black Resurfacing Project. Berland second the motion and Prockish agreed.

Ruder made a motion to endorse the check from Palco City in the amount of $10 for the purchase of the property in Palco. Prockish second the motion and Berland agreed.

Berland made a motion to sign the Abstract of Votes Cast for the Secretary of State Office. Prockish second Ruder agreed.

Ruder said there is a correction from October 31st minutes, Megan Niblock is the new secretary for the LEPC and not the treasurer.

Ruger asked Montgomery to schedule an interview next week for R & B Supervisor.

Prockish made a motion to give the employees a gift certificate in the amount of $75 to either Webster or Mr. K in appreciation. Ruder second the motion and Berland agreed.

Ruder weekly report: The Red Bud Board members will meet with Plainville City Council to update them on the county transferring title and the plans for the future. Prockish offered to attend the meeting.

Phill Murro, Sanitarian with LEPG, was in to invite the commissioners to a meeting in Osborne on December 11th at 12:00 noon. They need to look at some of the rules and regulation and establish enforcement. They have procedures and fines in place for the waste water side but not in the water side.

They are working on creating a webpage so the public can get forms, permits and other information. The LEPG is absorbing the cost for the website and there will be no additional fees to the counties.  

Butch Post, EMD, was in to have the commissioner approve and sign the Rooks County Emergency Operation Plan. It has been approved by the State of Kansas, Division of Emergency Management.

Ruder made a motion to adopt the Rooks County Emergency Operation Plan. Prockish second the motion and Berland agreed.

Post gave Prockish forms to be completed and the information for NIMS. There are four (4) classes online to be completed.

Ruder made a motion to review and approve the weekly vouchers as follows. Berland second the motion and Prockish agreed.


FUND                                    WARRANTS                        TOTAL

General                                 81823-81846                      11,337.85

Road                                      81847-81862                     32,410.34

Noxious Weed                       81863-81867                          368.70

R&B Special Hwy                  81868                            1,493,054.56

Health Department                81869-81879                     12,178.04

Custodian Equip                    81880                                     487.67

Sanitation                              81881-81885                       4,191.82

Golf Course                           81886-81885                          496.27

GRAND TOTAL                                                          1,554,525.25

Berland made a motion to sign November 14th minutes. Prockish second the motion and Ruder agreed.

With no further business to transact, Ruder made a motion to adjourn the meeting, Prockish second the motion and Berland agreed.

Adopted this 28th Day of November, 2023



John Ruder, Chairman                                                                                                                                                                                 


Jake Prockish, Member


Tim Berland, Member



Laura Montgomery, Certified County Clerk