November 30, 2021
The Rooks County Commissioners met in regular session. Commissioners present were: Chairman, John Ruder; and Members Greg Balthazor and Tim Berland. Ruthmary Muir, Rooks County Clerk, was present to write the minutes. Gary Knight, Rooks County Sheriff, and Virgi Laska, with the Stockton Sentinel, were also present. Ruder called the meeting to order and asked all to rise and recite the Pledge of Allegiance. The agenda was approved noting that the Road Supervisor would not be able to attend the meeting due to taking a sick day.
Gary Knight, Rooks County Sheriff, reported he had signed the yearly contract with Accurate Controls. The contract does not help with updating the computers; this payment is to keep the contract for IT support. He has a bid for $20,000 from Accurate Controls to update the computers, which will need done in 2022 because of the outdated software.
Knight also discussed fuel prices and whether to pre-pay for some fuel. He will look at the prices after the first of the year.
Heather Poore, Rooks County Appraiser, asked about re-classifying one of her employees based on the new classifications being set up for 2022. It was approved to re-classify Rachelle Pfeifer to a Class 2a on December 25th for January 2022 payroll.
The Commissioners reviewed the minutes of November 23rd. Ruder made a motion to approve the minutes of November 23rd with a minor correction. Berland seconded the motion, and Balthazor agreed. After the minutes were printed, Balthazor made a motion to sign the minutes of November 23rd. Ruder seconded this motion, and Berland agreed.
Ruder made a motion to sign the exemption certificate for Reese Construction Company who doing the bridge project. Balthazor seconded the motion, and Berland agreed.
The Commissioners looked at and discussed the interlocal agreement with the City of Stockton for EMS services. The agreement was not correct as to the amount of appropriation the County had agreed upon. Julie Cole, EMS Director, was called and she said they were still asking for $18,000 per month. The Commissioners have only agreed to $15,000 per month ($3,000 to subsidize Stockton City for maintenance of the ambulance vehicles and operation of the ambulance service and $12,000 to assist in funding EMS employees.) The agreement was updated and re-sent to the Commissioners. The Commissioners signed the interlocal agreement with Stockton City and wanted the agreement to be looked at by the County Attorney before getting back to the city.
(Pursuant to K.S.A. 12-2901, et seq.)
THIS INTERLOCAL COOPERATION AGREEMENT is made and entered into by and between the County of Rooks, State of Kansas, through its governing body, The Board of County Commissioners (hereinafter referred to as “County”) and the City of Stockton, State of Kansas, through its governing body, the City Commission (hereinafter referred to as “City”),
WHEREAS, K.S.A. 12-2901, et seq. authorizes the governing bodies of the above municipalities to jointly cooperate in the performance of any governmental service, activity or undertaking which each contracting municipality is authorized by law to perform: and
WHEREAS, K.S.A. 65-6113 authorizes the establishment and operation of a municipal ambulance service to promote the public welfare; and
WHEREAS, the City is currently operating such ambulance service using existing ambulance vehicles belonging to the County based on past agreements between the parties; and
WHEREAS, it is the desire of the parties to memorialize their agreement regarding the operation of said ambulances service by the City:
NOW THEREFORE IT IS BY THE COUNTY AND CITY HERETO AGREED AS FOLLOWS:
- USE AND POSSESSION. The City shall maintain physical possession of, and full use of all ambulance vehicles owned by the County, including at the time this Agreement, a total of (4) ambulance vehicles. The City agrees to use said ambulance vehicles for the operation of an ambulance service to serve the entire public of Rooks County during the term of this Agreement.
- REPLACEMENT AND OWNERSHIP. The County agrees to initially furnish five (5) ambulance vehicles total to the City for the purposes herein stated and to replace ambulance vehicles as the County, in its sole and only discretion, determines to be in the public’s best interest. Legal title to said ambulance vehicles shall be held by the County.
- MAINTENANCE AND HOUSING. The City shall be solely responsible for the storing of said ambulance vehicles in a suitable, enclosed structure to protect such ambulance vehicles from the elements. The City shall be solely responsible for the routine, minor maintenance of the ambulance vehicles. The City shall maintain all ambulance vehicles in good working order and shall return the ambulance vehicles to the County in good condition at the of this agreement.
- REPAIRS AND EXPENSES. The City shall be responsible for and pay for any minor repairs or expenses to said ambulance vehicles. The City shall pay the first One Thousand dollars ($1,000.00) of any single major maintenance or mechanical repair or expense to the ambulance vehicles. The County shall pay any amount over One Thousand dollars ($1,000.00) of any single major maintenance or mechanical repair or expense to the ambulance vehicles. The County shall pay for the following incidental expenses associated with said ambulance vehicles, to-wit: registration, licenses, and tags.
- The County will pay the City a sum of Three Thousand dollars ($3,000.00) per month to subsidize the City for maintenance of the ambulance vehicles and operation of the ambulance service. The County shall also pay the City Twelve Thousand Dollars ($12,000.00) per month, to assist in funding EMS employees. Such payments shall be due to the City on or before the 5th day of each month following the month of ambulance services.
- USE OF EXISTING AMBULANCE SHEDS. The City shall have physical possession of, and full use of the ambulance shed located in 109 Southwest 9th Street, Plainville, Kansas, which is owned by the County. The City shall be solely responsible for the cost of all utilities of such ambulance shed, including, but not limited to trash removal, water, electric, natural gas, and sewer. The City shall be solely responsible for the routine maintenance of such ambulance shed. The City shall maintain such ambulance shed in good working order and shall return the ambulance shed to the County in good condition at the end of this Agreement. The City shall be responsible for minor maintenance, repairs, or expenses associated with the ambulance shed. The City shall pay the first Five Hundred dollars ($500.00) of any major repair or expense to said ambulance shed. The County shall be responsible for any major repair expense in excess of Five Hundred dollars ($500.00). The County shall pay for expenses incidental to ownership of said ambulance shed, including real estate taxes, and building insurance.
- EMTs AND FIRST RESPONDERS. The City shall be solely responsible for contracting with EMTs and First Responders seeking employment and certification regarding the terms and conditions of their education, training, and certification. The City shall be solely responsible for the expense of hiring, training, continuing education, certification, and employment of its EMTs and First Responders.
- EQUIPMENT AND SUPPLIES. The City shall be solely responsible for the expense of all equipment and supplies associated with the ambulance service, except the ambulance vehicles. In other words, other than the County supplies ambulance vehicles, the city is solely responsible for all other equipment, supplies, machinery, etc. used or associated with its ambulance service.
- This Agreement is effective beginning on the 1st day of January 2022 and shall continue for an initial term of two (2) years. Upon the expiration of such initial term, such Agreement shall automatically extend for a subsequent two (2) year term. During such subsequent term, either party may terminate this agreement upon one hundred and twenty (20) days advance written notice to the other party.
- The County shall be solely responsible for insurance on the ambulance vehicles. The City shall be solely responsible for insurance on its equipment, supplies, etc. associated with such ambulance service. The County shall provide, at its sole expense, medical liability insurance.
- The City shall be responsible for the billing of clients and their insurance carriers at the rates as specified by the City. The City shall retain all billing proceeds as its sole property.
This document has been duly signed by the Board of County Commissioners and by the City Commission.
In weekly reports, Berland reported a complaint he had received from a resident who thought the bridge crew had purposely blocked the road while he was moving combines. The issue will be looked into.
Balthazor had received a few calls about the Road & Bridge crew’s four-day work week. They seem to be accepting the schedule. Balthazor had travelled and done some research on getting a home and farm business in Stockton. He talked to representative with the Bomgarr’s Store in Beloit, KS. With Orschelson stores in nearby towns, they were not interested in putting a store in Stockton. They did not feel Stockton had the population to make a new store worth it.
Ruder reported Red Bud was doing fairly well.
Balthazor made a motion to review, approve and sign the end of the month vouchers and November payroll. Berland seconded the motion, and Ruder agreed.
Ruder made a motion to sign hand-written check #29274 to the Stockton Dental Center in the amount of $607.00 to correct a vendor number error. Berland seconded the motion, and Balthazor agreed.
November 30, 2021 (weekly)
VOUCHER EMPLE BEN GROSS PAY TOTAL
County General 124,101.50 36,3667.29 142,574.81 303,343.60
Road & Bridge 30,495.00 68,348.53 98,843.53
Noxious Weed 102.13 3,487.06 3,589.19
Sheriff Equipment Reserve 22,211.75 22,211.75
Health Department 9,655.30 4,195.30 25,623.78 39,474.38
Sanitation 3,269.72 8,575.93 11,845.65
Rooks County Golf Course 417.48 417.48
Economic Development EX TR 2,507.36 759.92 4,550.00 7,817.28
GRAND TOTAL 192,342.76 41,622.51 253,577.59 487,542.86
November 30, 2021 (monthly)
VOUCHER EMPLE BEN GROSS PAY TOTAL
County General 194,527.42 36,667.29 142,574.81 373,769.52
Road & Bridge 48,837.10 68,348.53 117,185.63
Noxious Weed 302.44 3,487.06 3,789.50
Sheriff Equipment Reserve 22,211.75 22,211.75
Health Department 12,293.82 4,195.30 25,623.78 42,112.90
Sanitation 3,564.70 8,575.93 12,140.63
Rooks County Golf Course 1,017.39 417.48 1,434.87
Economic Development EX TR 2,643.36 759.92 4,550.00 7,953.28
GRAND TOTAL 285,397.98 41,622.51 253,577.59 580,598.08
With no further business to transact, Ruder made a motion to adjourn the meeting. Balthazor seconded the motion, and Berland agreed.
Adopted this 7th day of December, 2021
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, Chairman
Greg Balthazor, Member
Tim Berland, Member
Ruthmary Muir, Rooks County Clerk