September 26, 2023
The Rooks County Board of Commissioners met with the following present: Chairman, John Ruder, and Members Tim Berland and Kayla Hilbrink. Laura Montgomery, Clerk was present to record the minutes. Virgi Laska was present to write a report for Stockton Sentinel and Tonia Gertz was present to write a report for Plainville Times. Ruder called the meeting to order and asked all to stand and recite the Pledge of Allegiance
The agenda was accepted as presented.
Mike Klein, Weed Director, was in to visit with the commissioners about the Spring/Fall Program. He received bids Sims Fertilizer, Ag Nutrien and Van Deist for chemicals for fall spraying. Ag Nutrien had the low bid for $46 per gallon. He ordered 2,500 gallons to start. Klien and the commissioners discussed the cost of chemicals, application and effectiveness. Ruder made a motion to accept the bid from Ag Nutrien. Hilbrink second the motion and Berland agreed.
The commissioners approved to transfer the old pick up at the Weed Department to the custodian.
The commissioners approved Klein purchasing a grill guard for the new pickup.
The commissioners reviewed and accepted September 19th minutes with corrections.
Tim Colburn, Road Interim, supervisor said the crews are rocking 16 Rd & P Terrace. The section men have been mowing. The reclaimer and dozer are busy making rock. The road by Hageman has been cleaned up and trees removed.
Ruder made a motion to go into executive session to discuss non-elected personnel from 9:26 am to 9:45 am with the three commissioners and Tim Colburn. Hilbrink second the motion and Berland agreed. Upon returning to open session there was no further discussion.
Ruder made a motion to go into executive session to discuss non-election personnel from 9:46 am to 9:56 am to discuss with the three commissioner and Tim Colburn. 2nd Berland Hilbrink agreed Upon returning to open session there was no further discussion.
The commissioners and Colburn discussed roads and mowing. Berland said AA Road needs some work and Z Road, Â¼ from 31 Rd needs to also be worked.
Danny Knoll, Sanitation crew chief, informed the commissioners he had called Penco and will meet with them and KDHE on Thursday afternoon to review the plan for closure on the old landfill. The Waste Works computer program at the landfill is going away and he will meet with Sadie office manager to discuss a new program.
Gary Knight and Corbin Kuntzsch with CK Tech visited with the commissioners about doing an IT Service contract for the county. Kuntzsch presented a proposal of estimated cost. The county currently does a break/fix, meaning if one of the offices needs assistance, they are charged the time it takes to repair the issue. Sheriff department currently has an anti-virus and patching agreement.
The proposal included one contract for the Courthouse/Road/Weed and one contract each for the Sheriff and Health Departments. Corbin also discuss using a central server for the county. The central server is good for security by limiting access to each PC as well as other features.
Lori Eichman, County Health Nurse, was in to ask if the commissioners will again pay for the county employees and their family get their annual flu shot at the Health Department. Ruder made a motion for the commissioners to pay for the flu shots for the employee and their family after it has been submitted to health insurance. They must receive the vaccine from the Health Department. Hilbrink second the motion and Berland agreed.
The commissioners review the property and equipment list from K-Camp.
K-Camp has a program for cyber-attack training for employees. It is an annual cost of $430 for three years.
Hilbrink made a motion to sign the September 19th minutes. Ruder second the motion and Berland agreed.
The commissioners reviewed the bids and discussed the two proposals for the new county website.
Berland made a motion to accept the proposal from Civic Plus for website Build & design in the amount of $6,020.00 for the first year to be taken out Lactf Grant. Ruder second the motion and Hilbrink agreed.
At the request of Montgomery, Ruder made a motion to go into executive session from 10:55 am to 11:00 am to discuss non-elected personnel with the three commissioners and Montgomery. Berland second the motion and Hilbrink agreed.
Hilbrink made a motion to review and approve weekly vouchers as follows. Berland second the motion and Ruder agreed.
FUND WARRANTS TOTAL
General 81440-81453 3,37.46
Road & Bridge 81454-81459 950.30
Noxious Weed 81460-81463 894.78
Health Department 81464-81470 20,360.13
Golf Course 81471-81472 828.42
RCED 81473-81474 971.20
Sales Tax EFT 269,975.00
Grand Total 297,017.29
With no further business to transact, Ruder made a motion to adjourn the meeting. Hilbrink second the motion and Berland agreed.
Adopted this 3rd Day of October, 2023
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, Chairman __________________________________
Laura Montgomery, Certified County Clerk
Kayla Hilbrink, Member
Tim Berland, Member