October 26, 2021
The Rooks County Board of Commissioners met in regular session. Commissioners present were: Chairman John Ruder and Member Tim Berland. Commissioner Greg Balthazor was absent due to a scheduled appointment. Ruthmary Muir, Rooks County Clerk, was present to write the minutes. Virgi Laska, with the Stockton Sentinel, was also present. Ruder opened the meeting, and asked all to rise and recite the Pledge of Allegiance. The agenda was approved.
The Commissioners reviewed the minutes of October 19th. Ruder made a motion to approve the minutes of October 19th with a few corrections. Berland seconded the motion. After the minutes were printed, Berland made a motion to sign the corrected minutes of October 19th. Ruder seconded this motion.
April Brown, Register of Deeds, reported that her employee had quit, and she does not have any office help at this time. Brown informed the Commissioners that due to some appointments that she cannot change, the office may be closed for an hour or so a couple of different times. Brown has started advertising for the position. The Commissioners approved the closing of the office when needed.
After some discussion, Ruder made a motion to approve $12.00 for the fulltime base pay for new employees and $10.00 for part-time employees effective January 1st, 2022. Berland seconded the motion.
Ruder reported the newly hired administrator at Red Bud Village had given the 501c3 Board two-week’s notice. The interim administrator that was to stay for a couple of months, to train the new hire, has left as well. The newly hired administrator had received an offer from a larger facility offering double salary. The financial situation at Red Bud Village is very tight as they lost six residents in one week. At the meeting held the previous day, the census was twenty—five (25) with the possibility of two more being admitted soon. The 501c3 Board is using a management team that is actively advertising for another administrator. Ruder made a motion that with funds available in Special Projects, to appropriate $30,000 to Red Bud Village to get them through this troubled period. Berland seconded the motion.
Rich Bouchey, Road & Bridge Supervisor, presented an email from KDOT saying that Rooks County has been selected into the semi-finals for a cost-share program. Bouchey is to send them photos so that they can use them to check into the project. Bouchey would use the program for the Zurich black top (10 Road) north of Zurich to the Webster Dam.
Bouchey had also talked to Jerol DeBoer, with Penco Engineering, about starting to advertise for a contractor for bids for the bridge on 8/G Road. This project may get started by March of 2022.
Berland had received a video from Barbara Brumbaugh showing the extreme dirt blowing because of all the heavy traffic on the Logan Road. The Commissioners discussed the need to invest in some more water trucks to save the roads in between rocking and sanding them.
Bouchey reported that he will be conducting safety meetings soon. He requested purchasing t-shirts for his employees. This was approved.
Bouchey said he was concerned about an employee that had only worked one-half of the normal hours in October with no paid time off to account for the absences. Bouchey will talk to him. The commissioners agreed this was not ok.
Equipment maintenance and current work plans were discussed.
A letter was received from the Kansas Department of Health and Environment, Bureau of Waste Management reporting they had reviewed the local government financial test documents that were derived from the audited annual financial report for the year ended December 31, 2020 for permit renewal. The documents were accepted as a satisfactory demonstration of the financial assurance requirements of K.A.R. 28-29-2110.
Bouchey plans to attend a HHW meeting in Hays at their facility along with the employees at the Landfill.
The Commissioners reviewed an updated procurement policy and conflict of interest policy. One part of the procurement policy was in question. The County Clerk will make the adjustments for review next week.
The Rooks County Transportation Service had sent a budget request of $9,500 for the 2-22-2023 fiscal year. The Commissioners had already approved an amount of $9,000 for the transportation service. They will be notified.
A check in the amount of $1,000 was received from the State of Kansas for rent for the Water Resources Building. Ruder made a motion to sign the rent check for deposit. Berland seconded the motion.
Berland reported that he had received several calls all about the Logan Road. He had already discussed these calls with the Road & Bridge Supervisor. Both Commissioners agreed there is a need for more water trucks.
With no further business to transact, Ruder made a motion to adjourn the meeting after the reminder that there will be a meeting on Friday, October 29th at 9:00 am for payroll and end-of-the-month vouchers. Berland seconded the motion.
Adopted this 2nd day of November, 2021
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, Chairman
Greg Balthazor, Member
Tim Berland, Member
Ruthmary Muir, Rooks County Clerk