June 30

COMMISSIONER’S PROCEEDINGS
June 30, 2020

The Rooks County Board of Commissioners met in regular session. Those present were the Commissioners: John Ruder, Corky Hagan, and Greg Balthazor. Ruthmary Muir, Rooks County Clerk, was present to write the minutes. Others present were: Virgi Laska, with the Stockton Sentinel; Gary Knight, County Sheriff; Danielle Muir, County Attorney; April Brown, Deputy Register of Deeds; James Cantor, Road & Bridge Employee; Roger Hrabe, Economic Development Director; Butch Post, Emergency Management; Kim Northup, County Treasurer; Rosalee Sprick, Register of Deeds; Roque Garcia, Custodian; and Mike Klein, Noxious Weed Director. The elected officials and the department heads were present to hear budget concerns and discuss the proposed 36-hour work week.
Chairman Ruder asked all to rise and recite the Pledge of Allegiance. The agenda was approved.

Service awards were presented to two employees for their service to Rooks County. Roger D. Hrabe received a 20-year plaque, and James C. Cantor received a 10-year plaque.

Danielle Muir, County Attorney, and Gary Knight, County Sheriff, discussed the 36-hour proposed work week stating that having the courthouse closed on Friday afternoons was not feasible with working with court cases. Flex scheduling was discussed to keep the courthouse open through Friday. It was decided that the offices on the second floor of the courthouse should have the same schedule. The custodian stated that he would try to accommodate whatever schedule was decided upon. Ruder said the Board is looking at the 36-hour work week for budget reasons; the courthouse does not have to close. The Sheriff’s Department and the Health Department are considered essential, and their hours will not be cut. The Commissioners are also asking for 1/3 of every department’s equipment reserve. The Road & Bridge Department was discussed. The Board was thinking to have them go to a 36-hour week starting the first of the year, and the courthouse employees start at the August payroll. All department heads and elected officials agreed that this would not be fair.
Danielle Muir requested keeping her employee and salaries as is, citing her reasonings and unknown impending cases.

Governor Kelly is proposing a face-mask mandate beginning Friday, July 3rd. Danielle Muir suggested the County wait until the executive order is released on Thursday afternoon and see all the guidelines before making any decisions about whether to opt-out of the mandate or not.

Lori Eichman, County Health Department Administrator, was present to update the Commissioners with COVID-19 news. She had received multiple calls about the proposed face mask mandate. Rooks County has tested 335 people. Rooks County has one (1) new positive/active case, bringing our total to eight, with seven recovered.
Eichman also reported the high cost of getting the elevator in her office maintained and repaired. She had received a proposal from Thyssenkrupp to replace the packing for the elevator twin post jacks including landing the car off and replacing the jack seals on both sides, adding the necessary hydraulic fluid, travel time, per diem, and hotel rooms in the amount of $11,753. The elevator would be out of service for one (1) day. After a little discussion, Ruder made a motion to move forward with the repairs for the elevator at the Health Department. Hagan seconded the motion, and Balthazor agreed.

The Commissioners discussed the SPARK funding. Rooks County is eligible for $992,217. A call was made to NWK Planning and Development to inquire if their office was interested in facilitating the SPARK requirements for funding for Rooks County. They acted interested, but would be getting back to Rooks County. Webinars were scheduled for July 3rd and July 6th. Butch Post had compiled a listing of contacts for possible committee members including county, city, school, hospital and nursing facility personnel.

The minutes from June 23rd were reviewed. Ruder made a motion to approve the minutes of June 23rd with some minor corrections. Hagan seconded the motion, and Balthazor agreed. After the minutes were printed, Hagan made a motion to sign the corrected minutes of June 23rd. Balthazor seconded the motion, and Ruder agreed.

Balthazor requested an executive session to discuss non-elected personnel. Ruder made a motion to go into executive session for five minutes between 11:11 am and 11:16 am to discuss non-elected personnel. Hagan seconded the motion, and Balthazor agreed. Those present for the executive session were the Commissioners: John Ruder, Corky Hagan, and Greg Balthazor. Upon returning to executive session, there was no further discussion.

Heather Poore, Rooks County Appraiser, asked to discuss her longevity that she feels she had missed on her salary. Poore’s contract is up July of 2021. Poore requested getting the 3% longevity raise at this time (July pay period) that was missed earlier. This was approved.

The 36-hour work week was discussed. The commissioners decided to start the 36 hour week the last quarter. Hagan made a motion to go with a 36-hour work week for all employees, excepting the Sheriff’s Office and the Health Department Office employees, starting with the October payroll on September 25th. Also, there will be more discussion with the County Attorney about the hours for her employee because of the court cases and hours. Balthazor seconded the motion, and Ruder agreed.

Ruder made a motion to set overtime and compensation time for Rooks County employees on the 36-hour week after 36 hours for full time employees. Balthazor seconded this motion, and Hagan agreed.

Ruder made a motion to allow the Treasurer to use the west office and vault that will be vacated by the GIS Department. The GIS equipment will be moved to the second floor in the storage space shared, at this time, between the Treasurer and the Appraiser. The front part of the vacated GIS office will be offered to Lorraine Baughman, a KDHE Regional Immunization Consultant working in the courthouse. Hagan seconded this motion, and Balthazor agreed.

Ruder made a motion to sign a check for deposit in the amount of $680.00 received from Sacred Heart for using the golf course for their benefit tournament. Hagan seconded the motion, and Balthazor agreed.

Ruder signed a waiver confirming the support of Rooks County for the Western Kansas Child Advocacy Center. WKCAC needs the waiver for grant applications.

A public notice was received from the State of Kansas Department of Health and Environment concerning Kansas / Federal water pollution control permits and applications for Paul Hachmeister dba Hachmeister Cattle Co. The proposed action is to reissue an existing NPDES permit for an existing facility for 4,999 head (4,999 animal units) of cattle weighing more than 700 pounds. There will be no change in the operation or permitted number of animal units from the previous permit. This facility has an approved Nutrient Management Plan on file with KDHE. The notice will be posted in the County Clerk’s office until July 25th for any public comments.

Hagan reported he had spoke with the Road & Bridge Supervisor. A truck bed delivery is expected to arrive in Wichita Tuesday, July 1st. Bouchey was hoping the new truck boxes would be on this delivery.
Balthazor reported the Work Force one job fair had turned out really well. Over 300 on-line entries had been received.

Ruder made a motion to review, approve and sign the end-of-the-month vouchers and June payroll. Hagan seconded the motion, and Balthazor agreed.
June 30, 2020 (Weekly)
                                                      VOUCHERS           EMPLE BEN            GROSS            PAY TOTAL
County General                            115,264.63               42,580.49                155,154.98       313,000.10
Road & Bridge                                  3,216.77                                                76,585.36          79,802.13
Noxious Weed                                       53.35                                                   6,923.25           6,976.60
Special Highway                             11,592.00                                                                          11,592.00
Sheriff Equipment Reserve               1,200.00                                                                           1,200.00
Health Department                          13,021.83               4,354.49                  25,433.17          42,809.49
Sanitation                                              12.00                                                  8,486.17            8,498.17
Rooks County Golf Course                    35.00                                                 2,488.50            2,523.50
Economic Development Ex TR         1,894.19                  781.89                   4,482.27             7,158.35
GRAND TOTAL                             146,289.77             47,716.87               279,553.70         473,560.34

June 30, 2020 (Monthly)
                                                 VOUCHERS            EMPLE BEN             GROSS PAY              TOTAL
County General                         241,706.11                 42,580.49                155,154.98         439,441.58
Road & Bridge                             71,849.50                                                   76,585.36         148,434.86
Noxious Weed                             20,639.11                                                     6,923.25           27,562.36
Special Highway                          11,592.00                                                                              11,592.00
Sheriff Equipment Reserve           1,200.00                                                                                1,200.00
Health Department                      23,865.36                  4,354.49                   25,433.17           53,653.02
Sanitation                                      1,586.42                                                     8,486.17           10,072.59
Rooks County Golf Course           3,983.11                                                     2,488.50             6,471.61
Economic Development EX TR    2,053.76                     781.89                     4,482.27              7,317.92
CKLS                                          35,038.19                                                                               35,038.19
Sheriff Registration Fund                906.75                                                                                     906.75
GRAND TOTAL                       414,420.31                 47,716.87                  279,553.70          741,690.88

With no further business to transact, Ruder made a motion to adjourn. Hagan seconded the motion, and Balthazor agreed.

Adopted this 7th day of July, 2020
ROOKS COUNTY BOARD OF COMMISSIONERS

John Ruder, Chairman _______________________________

Greg Balthazor, Member____________________________________

Corky Hagan, Member_____________________________________

 ATTEST:____________________________________ Ruthmary Muir, Rooks County Clerk