JANUARY 7, 2020
The Rooks County Board of Commissioners met in regular session. Those present were the Commissioners: John Ruder, Corky Hagan, and Greg Balthazor. Ruthmary Muir, Rooks County Clerk was present to write the minutes. Virgi Laska, with the Stockton Sentinel, was also present. Chairman Ruder asked all to rise and recite the Pledge of Allegiance. The agenda was approved.
Butch Post, Emergency Preparedness Director, asked about being appointed to the Northwest Kansas Regional Homeland Security Council. Post would be Rooks County’s representative to the council, which has eighteen (18) counties involved, and holds quarterly meetings. Ruder made a motion to appoint Butch Post to the Northwest Kansas Regional Homeland Security Council as a board member. Balthazor seconded the motion, and Hagan agreed. Post gave the Board a copy of the Bylaws of the Northwest Kansas Regional Homeland Security Council.
Post mentioned there will be a NIMS300 training in Hays this spring, and they have asked him to help with the training. The NIMS300 class will be March 17, 18, 19, 2020.
Post was involved in a small fender-bender earlier that morning during an ambulance call. There was no damage done to the other vehicle, but the fender on the Emergency Preparedness’ vehicle will need repaired.
The Commissioners reviewed the minutes of December 31, 2019. Ruder made a motion to approve the minutes of December 31st with a minor correction. Balthazor seconded the motion, and Hagan agreed. These minutes will be printed and signed on January 14th.
In weekly reports, Hagan reported receiving some telephone calls. They will need to be addressed to the Road Supervisor. Hagan had noticed that several culverts have been flagged on the County roads.
Balthazor had received a call about the ‘talk’ about moving the direction of the water flowing from a creek. Balthazor will talk to the landowner, who is concerned about his water well, and let the landowner know that this has only been a discussion, and nothing is planned.
Ruder said Red Bud Village has had another water line leak from under the flooring. The Commissioners discussed the age of the water lines (1962), and how to help with this problem in the future. They discussed moving the lines from under the flooring (encased in cement) to the ceiling infrastructure and maybe getting the water treated. Ruder said the Nursing Home Administrator is working on a grant that may help with the financial part of this.
Heather Poore, Rooks County Appraiser, talked about the article she is preparing for the newspapers about explaining taxes. The Commissioners reviewed what she had written, and thought it would be a good idea to include a chart of percentages of taxes going to the different entities.
Rich Bouchey, Road & Bridge Supervisor, reported he is gathering quotes for new trucks. He presently has two quotes and is awaiting on the third. The truck that is presently in for repairs will just be picked up and used for parts instead of going ahead with the major repairs.
The clean-up in the Circle pasture is finished. The bill has been turned into the State. Bouchey has a dozer there now making rock. Other repairs and road maintenance were discussed.
Brad Gehring, with ProSeal Pavement Preservation Services, was present to propose their product to rejuvenate and seal the blacktops. This product is put down with a distributor truck, prevents failure of the road and displaces water. The quote was for $10,000-11,000 which is about one-half the cost of chipping and sealing.
Commissioner Hagan requested an executive session for approximately fifteen minutes with the Road Supervisor. Ruder made a motion to go into executive session between 10:20 am and 10:35 am to discuss non-elected personnel with the Road Supervisor in attendance. Hagan seconded the motion, and Balthazor agreed. Those present for the executive session were the Commissioners: John Ruder, Corky Hagan, and Greg Balthazor. Rich Bouchey, Road & Bridge Supervisor, was also present. There was no further discussion when the regular session was convened.
Mark Lowry and Michelle Stithem, with Heritage Insurance, presented the property and casualty liability and workmen’s comp insurance renewals. Lowry presented invoices for every department. Lowry reported there is $17 million worth of property and seventy-seven (77) vehicles insured. The premium was up about 2.5% due to bringing on more vehicles with the Stockton City/Rooks County law enforcement contract. Ruder made a motion to renew the insurance policies with Heritage Insurance and EMC Insurance as the carrier. Hagan seconded the motion, and Balthazor agreed. Ruder made a motion to sign the Application for Renewal with Heritage Insurance. Balthazor seconded the motion, and Hagan agreed
Ruder made a motion to approve and sign a voucher that fixes a KPERS error made in December. The voucher was made for $27.72 to the Electronic Transfer to the KPERS Fund. Hagan seconded the motion, and Balthazor agreed.
Kim Northup, Rooks County Treasurer, presented small fund vouchers for signature. Ruder made a motion to sign the small-fund vouchers. Hagan seconded the motion, and Balthazor agreed. Northup also presented her quarterly Treasurer’s statement dated December 31, 2019. Hagan made a motion to accept the December 31, 2019 quarterly Treasurer’s statement. Ruder seconded the motion, and Balthazor agreed.
Ruder made a motion to sign the GAAP Resolution 2020-R1. The GAAP resolution states that Rooks County will cause the financial statements and financial reports of the County of Rooks to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of the State. Balthazor seconded the motion, and Hagan agreed.
A billing in the amount of $1500.00 was received for dues to the NCKLEPG. This was approved to be paid.
The Commissioners reviewed and updated the appointments for 2020 as follows:
- Rooks County Commissioner Chairman – John Ruder
- 911 Fees – $.53 per line
- ADA Representative – Greg Balthazor
- Airport Commission – Bryant Muir & Leonard Bristow Renewed the previous year – 3 Year Term until Year 2022
- Airport Commission – Jonathan Berkley & Justin Casey & Jim Baughman need renewed as of 01.15.20 (Roger Hrabe will get this done and report back)
- Community Correction Representative – Greg Balthazor
- Economic Development Representative – Greg Balthazor
- Emergency Management Director – Tracy “Butch” Post
- Local Emergency Planning – John Ruder
- E-Waste Committee – Corky Hagan
- County Health Officer – Dr. Jen Brull
- E-Community Financial Review Board – April Brown, Kelly Hansen, Lisa Gilmore, Roger Hrabe & Steve Hanson
- Mental Health Board Representatives – Scott Bennett & Gary Knight as an alternate
- County Mileage Rate – $.51 per mile
- Noxious Weed Director – Michael Klein
- NW KS Juvenile Justice Representatives – Greg Balthazor & Danielle Muir
- NWKS Planning & Development Board – Corky Hagan
- NWKS Community Corrections Representative – Greg Balthazor
- Senior Services Board – John Ruder
- Solid Waste Committee Corky Hagan
- Work Force One Board Member – Greg Balthazor
- County Land Surveyors:
- Jerol DeBoer, Plainville, LS #1264
- James Meis, Hays, LS #1533
- Darrell Christen, Hays, LS #1367
- Rich Bouchey, Stockton, LS #1444
- Christopher Byer, Plainville, LS #1574
- County Bank Depositors:
- Farmers National Bank
- First State Bank
- Solutions Bank
- Municipal Investments Pool, Topeka
Ruder made a motion to assign both the Stockton Sentinel and the Plainville Times as ‘official’ newspapers, with the Plainville Times being used primarily for 2020; and the County will have an option to bid out large publications between the two newspapers, such as the delinquent tax/tax sale publications. Hagan seconded this motion, and Balthazor agreed.
With no further business to transact, Ruder made a motion to adjourn the meeting. Hagan seconded the motion, and Balthazor agreed.
Adopted this 14th day of January, 2019
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, Chairman
Greg Balthazor, Member
Corky Hagan, Member
Ruthmary Muir, Rooks County Clerk