January 28, 2020
The Rooks County Board of Commissioners met in regular session. Those present were the Commissioners: John Ruder, Corky Hagan, and Greg Balthazor. Ruthmary Muir, Rooks County Clerk, was present to write the minutes. Virgi Laska, with the Stockton Sentinel, was also present. Alan Dix and Roger Hrabe were present for their scheduled appointments. Chairman Ruder asked all to rise and recite the Pledge of Allegiance. The agenda was approved.
Alan Dix, Rooks County Free Fair President, was present to announce the fair board members for 2020. There were no changes from the previous year. One member has said she would be retiring. The board hoped to have her position filled before the next meeting. Hagan made a motion to approve the 2020 Rooks County Free Fair Board. Ruder seconded the motion, and Balthazor agreed. There was some discussion about the stone maintenance on the buildings. Roger Hrabe updated them on the grant he has applied for. The fair board does have plans to get the stone maintenance done.
2020 ROOKS COUNTY FREE FAIR BOARD MEMBERS
Joe Becker Tom Benoit Leonard Bristow, 2nd VP
Anna Luna Steve Cook Alan Dix, President
Dean Hrabe, 1st VP Cade Beesley Jess Iwanski
Doug Keas Jeff Keller Dan Kriley
Laura Moffett Kelly Muir Jerry Miller
Dixie Miller Royce Muir Ruthmary Muir
Jason Ochampaugh Brian Pelton David Pieper
Steve Riffel Shawn Roy Henry Sander
Approved: January 28, 2020
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, signature ATTEST: Ruthmary Muir, signature
John Ruder, Chairman Ruthmary Muir, Rooks County Clerk
Greg Balthazor, signature
Greg Balthazor, Member
Corky Hagan, signature
Corky Hagan, Member
Roger Hrabe, Economic Development Director, was present to give the Commissioners an update on all the projects and events he is involved in. Hrabe reported the Economic Development Expandable Trust Board and the E-Community Board had a joint meeting the previous day. Hrabe updated the Commissioners on the airport’s snow removal building – the pad is down and the steel beams are up, and the building should be completed in March. Hrabe explained the requirement of using consultants on all FAA grant projects.
Hrabe spoke about the ROZ (Rural Opportunity Zone) Program. This program is getting some legislative attention with people wondering if it is accomplishing what it was set out to do. Hrabe feels the smaller communities that are involved with the program see that the program is working well.
Hrabe talked about the Heritage Trust Fund Grant that he has applied for which could provide funding for the stone maintenance on the Courthouse. He plans a trip to Topeka where he will have three minutes to plead his case, and then the committee will make their decisions about the grants the following week.
There was some discussion about E-Community (Entrepreneurial). Hrabe feels this is working out quite well, showing the Commissioners a hand-out with loan figures. He spoke very highly about Network Kansas.
Sadie Look, the Road & Bridge secretary, was able to give the Road & Bridge Department updates in the absence of the Road Supervisor. Look presented the fuel bids dated January 27, 2020 with Midland Marketing receiving the low bid. Bids were presented as follows:
Midland Marketing – Diesel – $11,162.50
Farmers Union – Diesel – $11,225.00
Bosselman’s – Diesel – $11,245.00
Look also brought the bank rates from the local banks regarding the truck loans. I-70 Truck Repair from Hays had received the low bid for three trucks in the amount of $338,736.00, and the bid for three truck boxes came to $81,678.00 for a total of $420,414.00. Ruder made a motion to accept the low bid of 3.25% for five (5) years from Solutions North Bank, Stockton. Balthazor seconded the motion, and Hagan agreed. The bank rate bids for a 5-year loan as follows:
Solutions North Bank, Stockton – 3.25%
Astra Bank, Plainville – 3.49%
Farmers National Bank, Stockton – 3.75%
First State Bank, Plainville – 4.25%
The minutes from January 21st were reviewed. Ruder made a motion to approve the minutes of January 21st with a minor addition. Hagan seconded the motion, and Balthazor agreed. After the minutes were printed, Hagan made a motion to sign the corrected minutes of January 21st. Balthazor seconded the motion, and Ruder agreed.
Kim Northup, Rooks County Treasurer, presented a listing of cancelled checks from 2016. Ruder made a motion to void the checks listed as cancelled from the year 2016 and reimburse the funds back into the individual funds. Balthazor seconded the motion, and Hagan agreed.
Treasurer Checks totaled – $1,005.83
General Fund Checks totaled – $151.88
Road & Bridge Checks totaled – $401.77
Noxious Weed Checks Totaled – $2.15
Ruder made a motion to sign small fund vouchers for the Treasurer as well. Balthazor seconded this motion, and Hagan agreed.
Northup said she had a department head request obtaining a second duplicate credit card to be used when the one credit card is being used by another department out of office. This was not approved.
Ruder made a motion to sign two cereal malt beverage notices to the township board for Webster Bait and Tackle by Gary and Anette Overlease. These two forms notify the township board that application has been filed with the County Commissioners by Overlease’s DBA Webster Bait & Tackle for a license to sell cereal malt beverages at retail in said township for such sales not to be in broken case lots AND one for such sales to be in broken case lots. Balthazor seconded the motion, and Hagan agreed.
The Commissioners received an invitation to the annual meeting for Rural Water District #3. The meeting will be on Wednesday, February 5, 2020 at 10:30 am.
The Commissioners had received the notice to pay for the Wheat Show award for the Rooks County Free Fair. The Commissioners take turns paying for this award personally. Balthazor volunteered his funds for the 2020 year.
A request for funds was received from Solomon Valley ARC, which is a 501-c3 non-profit corporation run with volunteers helping individuals being mentally handicapped, legally blind, with autism, wheelchair-bound, bi-polar, downs syndrome, cerebral palsy and others battling cancer throughout Rooks County’s surrounding area. The corporation holds bowling, basketball and other events for these individual to participate in. Hagan made a motion to appropriate $700.00 to the Solomon Valley ARC. Balthazor seconded the motion, and Ruder agreed.
Two checks were received: one from Red Bud Village in the amount of $1,000.00 for reimbursement for the lawn mower bought the previous year; and, one from the State of Kansas in the amount of $1,000.00 for rent for use of the Water Resource Building. Ruder made a motion to sign both checks for deposit. Hagan seconded the motion, and Balthazor agreed.
Hagan made a motion to accept the 2019 annual reports received from Township #2, Township #3, and Township #10. Ruder seconded the motion, and Balthazor agreed.
Ruder made a motion to sign the Agreement for Services with Developmental Services of Northwest Kansas Inc, (DSNWK, INC.) Hagan seconded the motion, and Balthazor agreed. The agreement will be kept with the other agreements/resolutions.
Several township bond checks were received. Ruder made a motion to sign all checks for reimbursement to the County Commissioner’s Fund. Hagan seconded the motion, and Balthazor agreed. Check received as follows:
Township #1 – $87.78
Township #2 – $80.04
Township #4 – $43.24
Township #5 – $44.67
Township #7 – $179.18
Township #8 – $90.36
Township #9 – $37.61
Township #10 – $348.05
In weekly reports, Hagan said he had received several calls about the muddy roads from the wet weather recently received. He had drove several roads throughout the area and they were all the same – none worse than others. Balthazor and Ruder had received calls as well. The Board discussed using more sand which may help with the softer rock or finding better rock which may require opening new pits.
The Commissioners discussed the dues payment to NWK Planning and Development. Hagan reported that Ellis County is refusing to pay their dues, and the Commissioners wonder if the Planning and Development Board can operate without those funds. PCDI has been lending funds to NWK P&D, but they no longer want to keep funding the difference needed. Hagan wondered if the Cities of Plainville and Stockton would be interested in helping with the dues, since they have also benefited from their services in the past. Hagan citied four or more other cities that help their respective counties with dues. The Commissioners agreed that they are willing to pay their current dues, but will not be interested in paying an increase that would have to cover the counties backing out of their memberships. There is an upcoming meeting Wednesday evening, the 29th. Hagan will let the NWK P&D Board know where Rooks County stands and find out more information.
Balthazor and Ruder reported on the LEPC (Local Emergency Planning Committee) meeting they had both attended. The discussion there included: changing the by-laws and the NexTech tower and the options of what to use if NexTech does not put up another tower.
Ruder made a motion to appropriate $15,000.00 to the Rooks County Airport to help with the consulting costs. Hagan seconded the motion, and Balthazor agreed. This voucher will be made out of the Commissioner’s Fund/Airport Appropriations.
Reminding the Board to meet on Friday, January 31st for end of the month vouchers and payroll, Ruder made a motion to adjourn the meeting. Hagan seconded the motion, and Balthazor agreed.
Adopted this 4th day of February, 2020
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, Chairman
Greg Balthazor, Member
Corky Hagan, Member
Ruthmary Muir, Rooks County Clerk