May 16


May 16, 2023

The Rooks County Board of Commissioners met with the following present:  Chairman, John Ruder, and Members Tim Berland and Kayla Hilbrink. Laura Montgomery, County Clerk, was present to record the minutes.  Virgie Laska was present to write a report for Stockton Sentinel. Ruder called the meeting to order and asked all to stand and recite the Pledge of Allegiance

The agenda was accepted as presented.

The commissioners review May 9th minutes. Ruder made a motion to accept the minutes with corrections. Hilbrink second the motion and Berland agreed.

Received from Elaine Bowers, Secretary of the Senate, a Certificate for Rooks County Courthouse in recognition of 100th Anniversary.  At the request of the Courthouse Committee, Ruder made a motion for the Commissioners to pay to have it matted and framed. Hilbrink second the motion and Berland agreed.

Commissioners received from Sheriff Deputy, Ben Larsen, a thank you card for the funds given by the commissioners for the DARE Program.

Commissioners reviewed the Treasurer Quarterly report dated April 30, 2023.

Heather Poore, Appraiser, was in to inform the commissioners of small claims BOTA decision for 2022. Ruder made a motion to accept the settlement with BOTA regarding Midland Marketing Coop in Plainville City, Zurich City and New Palco. Berland second the motion. Poore explained the decision and the settlement with the commissioners.

Rich Bouchey, Road Supervisor, weekly report: The county didn’t receive funding from the KS Department of Commerce, SPRINT Grant. Bouchey said he had $385,000 in his equipment fund he plans on using for the Zurich Blacktop project. The county is short $600,000 for the project. The commissioners discussed some of the options the county may have for coming up with the additional money.  Bouchey will contact Jerold DeBoer with Penco to ask if he has any ideas or what the county will need to do.

Bouchey said two new employees started work on Monday. They will be part time and work flexible hours as truck drivers.

Bouchey said the road crew is on 5 Road today and will be at K18 and AA Road tomorrow. There is another crew clearing trees along the roads. The green water truck is finish and will be picked up this afternoon. The DO400 loader is at Center Power in Salina for repairs.  There were minor washouts on some roads in the northeast part of the county. The graders are working to fill in the washouts. Bouchey and the commissioners discussed roads and culverts out by Webster Lake. Bouchey has moved the dozer to another pit.  The millings track at the Fair Grounds have been worked. The commissioners and Bouchey discussed Conyac corner and replacing three culverts.

Bouchey and the commissioners discussed landfill trash along Highway 183 and getting it picked up before it gets too hot.

Hilbrink made a motion to amend May 2nd minutes for Keller Electric. This was for work done on the HVAC Unit at the Fairgrounds. She moved to add the $4,555.41 be paid out of ARPA Funds. Ruder second the motion and Berland agreed.

Hilbrink made a motion to sign May 2nd and May 9th minutes. Ruder second the motion and Berland agreed.

Tawnya Rohr with FHSU Foster Grandparent Program and Senior Companion Program, was in to present their 2024 budget request. She asked Charlotte Sammons to explain the Foster Grandparents Program to the commissioners. Sammons said it is a very important program for the school because there are lots of kids that need to talk to someone or have someone spend extra time with them. They help the kids with school work. She said “We are good for them and they are good for us.” Those in attendance told how long they have been with the program and as well as some of the benefits both programs offer. The Senior Companion Program is to help people stay out of the nursing home and at home as long as possible by providing companionship and helping with everyday tasks such as taking them to the doctors or helping with shopping.  Commissioners thanked the foster grandparents and senior companions for their service and for taking their time to come in and share what they do with the commissioners.   

Berland weekly report: He didn’t have anything to report.

Hilbrink weekly report: She hasn’t heard from David Harper on visiting with the commissioners about an appraisal audit. She had some calls on roads and saw the millings at fairgrounds had been worked.

Ruder weekly report: Jason Kephart still hasn’t returned the key. Hilbrink said she will be at the golf course tonight and will look at the building when she is there. Ruder talked to Zac Brown, custodian, about the eternal flame in front of the courthouse. Brown’s concern is keeping it lit. He is meeting with the guy from the gas company for a solution.

Montgomery mentioned that K-Camp offers defensive driving and there is a discount if the county has someone come in to teach it. The commissioners asked Montgomery to look further into this.

Montgomery visited with Roger Hrabe about using the County Website for legal publications. The SOS is requiring counties to also put on their website all election notices and publications. Hrabe’s recommendation is to set up another website. The county website wasn’t designed to have legal publications and his concern is the publications would be hard to find on the site. Montgomery and the commissioners discuss options. Montgomery will get some quotes to have someone else set up a new website.

Berland made a motion to sign and approve the following vouchers. Hilbrink second the motion and Ruder agreed.


FUND                    WARRANT #                       TOTAL

General                80584-80612                       9,089.33

Road & Bridge      80613-80621                       22,180.38

Noxious Weed      80622-80626                       543.13

Sheriff Equip         80627                                    9,910.00

Health Dept          80628-80632                       1,742.93

Sanitation             80633-80634                       308.80

Golf Course          80635                                    39.04

Dare Fund             80636-80638                       478.07

Total                                                                 44,291.68


Hilbrink said she has concerns about the county appraiser being involved with the presentation in Plainville. (Tacos and Taxes) Ruder said she has nothing to do with taxes but feels if they ask her not to participate, it will look like the county is hiding something. Ruder said he will call her later.

With no further business Hilbrink made a motion to adjourn, Ruder second the motion and Berland agreed.


Adopted this 16th Day of May, 2023




John Ruder, Chairman                                                                                                                                                                               


Kayla Hilbrink, Member


Tim Berland, Member



Laura Montgomery, Certified County Clerk