March 8

COMMISSIONER’S PROCEEDINGS

March 8, 2022

The Rooks County Board of Commissioners met with the following in attendance:  Chairman, John Ruder; and Members, Greg Balthazor and Tim Berland.  Ruthmary Muir, Rooks County Clerk, was present to write the minutes.  Ruder opened the meeting and asked all to rise and recite the Pledge of Allegiance.  The agenda was approved. 

Mike Klein, Noxious Weed Director, presented his Annual Report and the 2022 Management Plan for signatures.  Ruder made a motion to sign the Annual Noxious Weed Eradication Progress Report 2022 as required by KSA 2-1316, and to sign the 2022 Management Plan as well.  Balthazor seconded the motion, and Berland agreed. 

Klein mentioned he plans to advertise for help quickly.  He needs help with the spraying and also some office help.  Any part-time job has an option to move to full-time if all works out.  Rich Bouchey, Road & Bridge Supervisor, was present for his regular appointment, and mentioned he would work with Klein to have a Road & Bridge employee start helping with the spraying.  The Commissioners thought this would be a good idea.  It was approved to move Brian Cockrell to the Noxious Weed Department starting with the April payroll.  Klein will continue to look for help in the office. 

Rich Bouchey, Road & Bridge Supervisor, said one of the graders (the 2004 140H) had lost an engine.  It has been hauled to Concordia to Foley Cat.  The Cat representative had given Bouchey a quote for a re-manufactured grader in the amount of $190,000.  Bouchey would rather have them check on the amount it will cost to repair, which he thought would be around $30,000.  Cat has several rebuild-kits available; but they have not worked on it yet, or have had a chance to see exactly what is wrong with it. 

Bouchey had received a letter from the State with an agreement of projects the County has with the State – the Zurich asphalt project.  The letter has been forwarded to Jerol DeBoer, with Penco Engineering, as well.  The letter stated giving the County six (6) months after the money is awarded to start the bid letting process for the project.  The Board worried about being able to get quotes with everything being so expensive right now. 

Bouchey presented a check in the amount of $10,428.10 for the cash and receipts received at the Landfill.  Ruder made a motion to sign this check for deposit.  Berland seconded the motion, and Balthazor agreed. 

A second check received from the Noxious Weed Department to the Road & Bridge Fund for fuel in the amount of $1,473.02 was endorsed for deposit as well. 

The Commissioners approved both the February Landfill and the Road & Bridge fee reports.

Bouchey said the bridge work at 8 & G Roads is nearly finished.  Reese Construction is picking up equipment, and his crew has done some dirt work and plans to finish up with some fence work. 

Balthazor had received inquiries about what the grader operators are doing when the graders are parked during the dry weather.  Bouchey said they have been fixing and replacing a lot of road signs recently. 

Berland had received some information from Darrell Keller about how a walk-in roller works to pack roads.  This was discussed with Bouchey. 

Bouchey mentioned he had drove the township lake road – one spot needs filled in with asphalt. 

Sherry Koster, Sanitarian with NWKLEPG, presented the monthly and biannual progress reports.  Koster and the Board discussed financials dropping lower and Koster working fewer hours.  Four of the counties in the group meet every quarter.  They have been talking about raising the fees.  They do not want to raise the county match – just the fees.  The Board agreed that the fees may need raised.  

The Commissioners reviewed the minutes of February 28th.  Ruder made a motion to approve the minutes of February 28th with a minor addition.  Balthazor seconded the motion, and Berland agreed.  After the minutes were printed, Balthazor made a motion to sign the minutes of February 28th.  Berland seconded the motion, and Ruder agreed. 

Walter Hill and David Anderson, with High Plains Mental Health Center, presented their funding request for the 2023 year.  Gary Knight, Board Member of the HPMH Center, was present as well.  The request of $30,292.43 is based on a formula using population, how many persons served, stakeholders, the local income of the people residing in the county, and whether a service center is located in Rooks County. 

Ruder made a motion to sign a letter of acceptance to the grant committee with the Kansas Historical Society for the grant received for the masonry work to be done on the Courthouse.  Balthazor seconded the motion, and Berland agreed.

Ruder also made a motion to sign the W-9 form and the electronic deposit form the Historical Society grant committee will need.

Ruder made a motion to pay the County dues to KCCA in the amount of $209.00.  Balthazor seconded the motion, and Berland agreed.

Ruder made a motion to approve the insurance bill from Heritage Insurance for the special event of the Spring Show to be held at the Rooks County Fair Grounds in the amount of $185.50.  Balthazor seconded the motion, and Berland agreed.

Ruder made a motion to sign the following bond reimbursement check from the townships:  Township #4 – $147.96; Township #5 – $44.67; and Township #8 – $90.36.  Balthazor seconded the motion, and Berland agreed. 

In weekly reports, Ruder said he had been informed that a person wants to purchase a building in downtown Plainville to tear down, build new to rent and/or sell.  The County Clerk will check and see if this property is on the tax sale listing. 

Berland and Balthazor had both already spoke to the Road & Bridge Supervisor about the road concerns and other items they had received. 

The Rooks County YEC Competition was held the previous week, and Balthazor reported on the winning teams.  Nearly $1,800 was presented in prizes for the different categories. 

Balthazor has upcoming meetings:  Work Force One; Northwest Kansas Juvenile Justice and Community Corrections.  Plus, an educational webinar to join with Work Force One. 

Ruder reported on his meeting with Senior Services.  There are currently thirty-one (31) beds filled at the nursing facility, and the assisted living complex if full as well.  Red Bud Administration is still needing to use agency staffing.

Berland made a motion to review, approve and sign the weekly vouchers as follows.  Ruder seconded the motion, and Balthazor agreed. 

                March 8, 2022

County General                                77496-77513                                       8,432.89

Road & Bridge                                  77514-77522                                       8,156.12

Treasurer’s Equip Reserve              77523                                                 15,111.60

Health Department                           77524-77529                                       9,822.87

Sanitation                                         77534-77535                                          338.80

Rooks County Golf Course              77534-77535                                          316.00

                GRAND TOTAL                                                                          42,178.28

Ruder made a motion to sign the Rooks County Uniform Guidance Policies and Procedures.  This is a requirement to fulfill obligations needed to be put in place for any federal funded projects.  Berland seconded the motion, and Balthazor agreed. 

Rooks County Uniform Guidance Policies and Procedures, signed and dated March 9, 2022 filed in Manual located in the County Clerk’s Office.

With no further business to transact, Ruder made a motion to adjourn the meeting.  Berland seconded the motion, and Balthazor agreed.

ROOKS COUNTY BOARD OF COMMISSIONERS

_____________________________________

John Ruder, Chairman                                                                    

_____________________________________                     

Greg Balthazor, Member                                                              

_____________________________________

Tim Berland, Member

  ATTEST:

________________________________ 

Ruthmary Muir, Rooks County Clerk