March 15

COMMISSIONER’S PROCEEDINGS

MARCH 15, 2022

The Rooks County Board of Commissioners met with the following present:  Chairman, John Ruder; and Members, Greg Balthazor and Tim Berland.  Ruthmary Muir, Rooks County Clerk, was present to write the minutes.  Virgi Laska, with the Stockton Sentinel, was also present.  Ruder called the meeting to order and asked all to rise and recite the Pledge of Allegiance.  The agenda was approved. 

Roger Hrabe, Economic Development Director, let the Board know that as a result of receiving the Historical grant for the Courthouse, Rooks County is available for State and County tax credits.  The tax credits are 70% credits for individuals.  The Commissioners agreed that Hrabe should look into applying for the tax credits. 

Hrabe said he will need to look into getting new quotes from the construction companies for the Courthouse repairs.  The County had received a couple of quotes about two years ago. 

Hrabe also let the Board know that he had applied for and received a grant for the Rooks County Airport from the Kansas Department of Transportation in the amount of $306,500:  FY2021 the Kansas Airport Improvement Program (KAIP).  The funding will assist the County in the project to construct the replacement of AWOS A/V with AWOS III-P/T.  The grant is split:  $256,500 is a 90/10% participating of costs for the construction and construction engineering; and $50,000 is a 95/5% participating of costs for Design and Planning.  The present AWOS system does not allow instrument landing and takeoffs without having visual.  Ruder made a motion to sign the paperwork KDOT needs for the grant process.  Balthazor seconded the motion, and Berland agreed. 

Hrabe also mentioned that Giddy-up Enterprises has finally been able to start their hangar at the airport.  They have had issues getting their supplies.

Hrabe talked about a bill that is going through Congress that may have some funding for airports.  The Airport Committee is looking at it to see what needs the Rooks County Airport may use any money for including upgrading and repairing the joints on the concrete runway, additional taxiways for future hangar development, and looking at doing aerial spraying permits.

The Commissioners reviewed the minutes of March 8th.  Ruder made a motion to approve the minutes of March 8th with a few additions.  Balthazor seconded the motion, and Berland agreed.  After the minutes were printed, Balthazor made a motion to sign the minutes of March 8th.  Ruder seconded the motion, and Berland agreed. 

Kim Northup, Rooks County Treasurer, presented the small-fund vouchers for signature.  Balthazor made a motion to sign the small fund vouchers.  Ruder seconded the motion, and Berland agreed. 

Northup said she has one computer in her office that does not work at all.  She has received a quote from CK Tech in the amount of $1,605 plus installation fees.  Northup said all the computers in her office were purchased at the same time, and she was wondering whether she would receive any discounts if quoted all five computers.  The Commissioners agreed that it would be advisable to get quotes for all of the computers to see if there is a discount. 

Rich Bouchey, Road & Bridge Supervisor, had received a quote back from Foley Cat for the grader that had blown an engine.  They quoted $105,000 to repair the engine, transmission and do a complete power train re-build.  If this quote was approved, it would change the warranty to three years.  After some discussion, Ruder made a motion to move forward with the re-build of the grader in the amount of $105,000.  Balthazor seconded the motion, and Berland agreed.

Bouchey said he was closing in on finishing the Codell Road.  This project has taken longer due to the weather and the water truck breaking down and needing repairs while on location.  Bouchey plans to be on the Logan Road in the next few days and have the crews use a lot of water, some shale and some sand as well. 

The Board talked about road conditions and dust pockets and the recent snow.  Berland had received a call about a resident that is taking cancer treatments and was unable to get out of his drive-way due to the equipment operator blocking his drive-way while working the snow removal.  Berland thought the County should have a policy and maybe a list of rural residents that are needing to get out daily/weekly for medical care. 

Bouchey mentioned, when trying to purchase air filters for the Western Star dump trucks, the vendor only had one on hand.  The vendors are having a hard time getting their supplies.  More expensive air filters were found on-line and ordered.  The trucks use a specific kind that the employees cannot find locally. 

Bouchey said the new mower tractor is getting the mower attached and should be available soon.  He also mentioned that the bridge job on J/8 Road turned out really well. 

Jim Forrest, With Globe Life – Family Heritage Division, presented his company’s supplemental insurance plans.  Forrest requested approaching Rooks County employees with the plans.  Berland made a motion to allow Jim Forrest to approach the Rooks County Employees.  If interested, they will be billed directly and not through the County payroll.  Balthazor seconded the motion, and Ruder agreed.  Forrest will contact the County Clerk to set up times and dates. 

In weekly reports, Berland said he had had the same calls about roads and some lengthy conversations with some.  Mr. Keller had called Berland back to ask if the Board had discussed the packer/roller. 

Balthazor had attended the Juvenile Justice and Community Corrections meetings by zoom.   The Work Force One meeting is actually not scheduled until this week, and Balthazor will also have an Economic Development meeting on Monday.  Balthazor had travelled some roads.  The dust pockets seem to be better for a while after the snow received. 

Ruder had heard some road concerns calls as well.  The residents were glad to see the equipment operators out on Friday and Saturday after the snow. 

Ruder made a motion to sign a bond insurance reimbursement check from Township #1 in the amount of $87.78 for deposit.  Balthazor seconded the motion, and Berland agreed.

A ballot was received from NWKSLEPG with the questions of whether Rooks County will remain in the LEPG and will Rooks County send $1,500 to help finance LEPG?  Ruder made a motion to stay with the group and to pay the county match.  Berland seconded the motion, and Balthazor agreed. 

The NW KS County Officials meeting will be held in Colby on April 20th.  Balthazor and Berland both signed up to attend.  Rich Bouchey, Road Supervisor, will attend as well. 

Ruder made a motion to sign a memo to all the department heads and elected officials concerning how to implement all federal funds awarded.  Balthazor seconded the motion, and Berland agreed.

                MEMO

It is necessary for all award notifications for federal funds and/or federal grants be filed in the Clerk’s Office.  Notifications of award amount(s) along with requirements must be reviewed and approved by management (Board of County Commissioners).  Supporting documentation is to be maintained in the Clerk’s Office for funding audit purposes.  The receipts of funds are maintained in the Treasurer’s Office while distributions of funds are handled through the Treasurer’s Office and the Clerk’s Office.  This allows documentation to be centralized and maintained for future audits.  Funds should be properly identified and traceable through the general ledger. 

Berland made a motion to review, approve and sign the following weekly vouchers.  Ruder seconded the motion, and Balthazor agreed. 

                March 15, 2022

County General                                                77536-77565                                       24,571.69

Road & Bridge                                                   77566-77589                                       30,370.75

Noxious Weed                                                  77590-77592                                       468.15

Special Highway Improvements                 77593-77594                                       215,569.75

Attorney Equipment Reserve                      77595                                                    360.26

Sheriff Equipment Reserve                          77596                                                    876.13

Health Department                                         77597-77606                                       2,094.02

Emergency Management Equipment      77607                                                    1,610.00

Sanitation                                                            77608-77611                                       1,841.89

Rooks County Golf Course                            77612-77615                                       1,740.78

Economic Development                                77616-77617                                       150.03

Insurance Claims Reimbursement            77618                                                    21,306.09

                GRAND TOTAL                                                                                                   300,959.54

Heather Poore, Rooks County Appraiser, presented papers showing the county-wide residential sales between October 1, 2020 through March 15, 2022. 

Ruthmary Muir, Rooks County Clerk, brought in her Deputy County Clerk, Laura Montgomery, and announced that Montgomery has been taking classes at the Sanborn Institute in Wichita for the past three years, and is now considered a Certified County Clerk.  Montgomery will receive a certificate in May at the KCCEOA Conference. 

A committee has been formed to plan the 100th anniversary of the Courthouse in the year 2023.  The Committee consists of Denise Murchie, Gina Muir, and Laura Montgomery.  They have requested a budget to work with. 

With no further business to transact, Ruder made a motion to adjourn.  Berland seconded the motion, and Balthazor agreed.

Adopted these March 15th, 2022 MINUTES on March 22nd, 2022

ROOKS COUNTY BOARD OF COMMISSIONERS

 

_____________________________________                     

John Ruder, Chairman                                                                                                              

_____________________________________                     

Greg Balthazor, Member

______________________________________

Tim Berland, Member

ATTEST:

____________________________________­­­­­___

Ruthmary Muir, Rooks County Clerk