June 6

COMMISSIONERS’ PROCEEDINGS

JUNE 6, 2023

The Rooks County Board of Commissioners met with the following present:  Chairman, John Ruder, and Members Tim Berland and Kayla Hilbrink. Laura Montgomery, County Clerk, was present to record the minutes.  Virgie Laska was present to write a report for Stockton Sentinel. Ruder called the meeting to order and asked all to stand and recite the Pledge of Allegiance

The agenda was accepted as presented.

Megan Niblock with EMS, Rooks County, was in to inform the commissioners the water heater in the Plainville Building went out. She had a bid from Tracy Plumbing and Heating in the amount of $760.00 without installation. Jim Prockish said he could do the installation. Niblock thought this would be consider a major repair. The EMS will pay the first $500 and the county will pay the balance.

Niblock and the commissioners discuss the property in Plainville where they are wanting to build a new ambulance shed. Todd Gilliland will have a Quit Claim Deed completed to transfer title to the County. The rest of the property is owned by Fabricius. There are back taxes owed on the property and the commissioners have already waived the fees and interest. Niblock said there are legal issues with conveyances from the city to the county. Stockton City would like to acquire the property, build an ambulance shed then convey the property to the county. Berland thought it shouldn’t be an issue if the property is less than $50,000.  Joe Gasper, Stockton City attorney, should discuss with the County Attorney the option of seizing the property for the greater good. The County could then pay the taxing entities their share of the taxes owed.

Andrea Cross, Development Director for Options, was in to update the commissioners on the services provided in the area. It is a non-profit organization serving eighteen (18) counties. Services have increased since COVID. They have a shelter in Ellis County. Ms. Cross provided hand-outs to the commissioners for 2021. Some of the programs they provide include Mobile Advocate Services, support groups, a mobile app, elder abuse, human trafficking, safe bar program, and cut it out program. They are requesting $500 in funding.

Rich Bouchey, Road Supervisor, weekly report: Bouchey said even with the moisture it is still dry. He had one employee who worked over the weekend. He has a crew working on Red Line Road and they will be there for a couple of weeks. Ruder asked about the dozer out for repairs. Bouchey said they are hoping to start working on it today. 

Bouchey and commissioners discussed roads and where the crews are working. Bouchey has a crew rocking 17 Road and Z Road. They discussed rain in the area. Bouchey said the road crews are working the areas where there has been more moisture. Berland had a video for Bouchey to view. The area was on W Road between 23 Road and 24 Road.

Bouchey and the commissioners discussed personnel. Bouchey hired a new employee who started on Monday and will be part time. He is looking at changing the current part time employees to full time.

Bouchey and commissioners discussed equipment. Cat was out to repair Kuhlman’s grader. It was an electrical problem.

Bouchey said he fixed a couple of roads where the water has run along the road and then cut at the bridge. Hilbrink asked how grader men are trained. Rudman does most of the training by taking them out to the country.

Ruder asked about trash clean up at the landfill. Bouchey has scheduled trash pick-up for June 15th and 29th and July 13th July 27th. He has four organizations who are willing to participate. He will have them sign in and sign a waiver and the organization will receive $100 to $200. They will work from 9:00 am to 12:00 noon.

Jerry Smetana was in to visit with Bouchey and the commissioners about his road. Bouchey apologized for not having been out there but promised to have his road rock and laid down before winter.

Commissioners reviewed May 30th minutes. Ruder made a motion to approve the minutes with corrections. Hilbrink second the motion and Berland agreed.

The commissioners opened and reviewed their mail.  Berland read a thank you from Plainville After Prom for the commissioners continued support.

Hilbrink announced monthly fuel bid from Midland Marketing as follows: diesel $16,182.65 and unleaded $20,495.15. Ruder accepted the motion and Berland agreed.

Hilbrink weekly report: Hilbrink said North central regional planning commission housing pilot grant and the Hansen Foundation are launching a housing incentive. It will be on an individual bases.  She has NW Juvenile and Word Force One meetings coming up. She asked Montgomery about the flags in front of courthouse and the eternal flame. Montgomery will purchase the flags and visit with Mac Palmer about the donation to be used for flags and poles. Montgomery will visit with the custodian about the eternal flame.

Berland weekly report: He had road complaints and has already talked to Bouchey. The commissioners discussed what it would take to get the road crew out blading the roads when there is rain over the weekend.

Ruder weekly report: He had a taxpayer comment on the commissioners not having evening meetings. The person understands why the commissioners don’t have evening meetings.

There was a request from the extension office to put signs on the courthouse lawn for the library summer walk. The commissioners approved placing the signs on courthouse lawn.

Hilbrink made a motion to review and approve weekly vouchers as follows. Berland second the motion and Ruder agreed.

WEEKLY VOUCHERS

FUND                                    WARRANTS                        AMOUNT

General                                 80708-80723                     7,346.52

Road & Bridge                      80724-80728                     3,017.81

Noxious Weed                      80729-80731                     264.46

Road Spec Equip                 80732                             175,000.00

Health Dept                          80733-80741                     6,219.94

Sanitation                            80742                                   161.91

Golf Course                         80743-80745                        73.01

RCED                                 80746-80747                       154.98

Dare Fund                           80748                                   23.94

GRAND TOTAL                                                       192,262.57

Hilbrink made a motion to approve and sign the May 30th minutes. Ruder second the motion and Berland agreed.

The commissioners reviewed the budgets submitted by the elected officials and department heads.

With no further business to transact, Berland made a motion to adjourn the meeting. Hilbrink second the motion and Ruder agreed.

Adopted this 13th Day of June, 2023

ROOKS COUNTY BOARD OF COMMISSIONERS

______________________________________                     

John Ruder, Chairman                                                                                                                                                                                   

______________________________________

Kayla Hilbrink, Member

______________________________________

Tim Berland, Member

ATTEST:

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Laura Montgomery, Certified County Clerk