July 18


JULY 18, 2023

The Rooks County Board of Commissioners met with the following present:  Chairman, John Ruder, and Members Tim Berland and Kayla Hilbrink. Laura Montgomery, County Clerk, was present to record the minutes.  Virgie Laska was present to write a report for Stockton Sentinel. Ruder called the meeting to order and asked all to stand and recite the Pledge of Allegiance

The agenda was accepted as presented.

Lori Eichman, County Health Nurse, was in to received her Employee Appreciation for 30 Years of Service Plaque.

Eichman requested an executive session to discuss non-elected personnel. Ruder made a motion to go into executive session from 9:04 am to 9:14 am with the three commissioners and Eichman. Upon return to open session there was no further discussion.

Eichman applied for a Work Force Development Grant in the amount of $66,689.66 for the Health Department. Ruder made a motion for Eichman to apply for the grant and to sign the grant application.  Berland second the motion and Hilbrink agreed.

The Commissioners review July 11th minutes. Ruder made a motion to accept the minutes with corrections.

Ruder made a motion to sign a replacement check to Palco Meal Site in the amount of $3,000. The original check was lost. Hilbrink second the motion and Berland agreed.

Ruder made a motion to sign the Special Event Retailer’s Permit License for the Stockton Recreation Commission for a tournament at the Golf Couse. Berland second the motion and Hilbrink agreed.

Heather Poore, County Appraiser, was in to discuss the commissioners cutting her proposed budget for 2024. They cut $3,200 from her salary. For 2023 the commissioners cut her proposed budget 4% on salaries because it looked like she had an 8% COL and they only approved 4%. This didn’t allow her enough funds for both her “second longevity” and her employees longevity, she elected to do without the added increase for herself for 2023. She cut her expenses so there was no extra for her increased salary and she didn’t want to be in the red on her budget.

Poore said she included the extra this year for the longevity missed last year. 

Montgomery argued when the new longevity scale was presented, it was discussed there would be a few “adjustments” that would need to be made. No employee received a longevity in both 2022 and 2023 and no employee would miss a longevity. This was discussed and agreed to by the department heads and elected officials before the new scale took effect. By allowing Poore longevity in both 2022 and 2023 it sets a precedence for other employees.

Poore presented a copy of the April 26, 2022 minutes where the commissioners agreed to allow her a longevity for 2022 and 2023. Montgomery asked why the commissioners would allow this. It was explained that when the commissioners cut hours and salaries back in 2020, they also cut Poore’s and the elected officials’ salary. Later they made a motion to reinstate the elected salaries. Without realizing it, Poore’s salary wasn’t included in the motion. This is why they agreed to the 2% longevity for 2023.

Rich Bouchey was in with his weekly report: The road crew has finished on 7 Road and are now working out by Brobst. They took the grader that is leaking oil into the engine to Concordia and brought back the dozer. Colburn’s loader had the cylinder go bad but it has been fixed.

Bouchey and the commissioners discussed roads. They have been working on washouts and mowing the ditches. The men have been grading roads in the morning and then mowing in the afternoon. There are still gopher holes on the road north of Woodston. Bouchey received an all on Friday night about a tree down in the road on AA Road. They went out that night and removed it.

Bouchey said he discussed with his employees the importance of maintenance on equipment and mowers. Berland asked about the reclaimer.

Ruder asked about letters handed out last week and if he had any more applications. Bouchey said he had a few.

There are no problems at the landfill and there will be some extra help on Monday. Hilbrink said there is a tank at the Golf Course and asked if it can be taken to landfill. Bouchey said he would take it. The Inspector came through last week. A farmer had brought in a large barrel of used oil, about 500 gallons. The Inspector was not happy with it being at the landfill because it is industrial quantity and there is nothing written on the barrel. Bouchey said they don’t normally take that much oil and he is trying to find someone to take it.

Bouchey and the commissioners discussed the track and asphalt at the Fair Grounds.

Ruder made a motion to go into executive session for five (5) minutes from 10:19 am to 10:24 am to discuss non-elected personnel with the three commissioners and Montgomery. Upon returning to open session, there was no further discussion.

Received from Empower (KPERS 457), an e-mail regarding a change in the plan to allow age -50 catch-up provisions in the form of ROTH contributions.  Hilbrink moved to add ROTH contributions and ROTH rollover contributions to the plan effective 1/1/2024. Berland second the motion and Ruder agreed.

Ruder made a motion to sign the July 11th minutes. Hilbrink second the motion and Berland agreed.

Ruder said the insurance adjuster for the roof at Red Bud is going to hire an engineer to look at the damage to the roof. Ruder thinks they are wondering if it is wind or hail damage.

Hilbrink requested an executive session with the three commissioners from 10:31 am to 10:36 am to discuss non-elected personnel. Berland second the motion and Ruder agreed. Upon returning to open session there was no further discussion.

Hilbrink weekly report: All of the funds for the housing and demo grant from North Central Planning Commission with Dane G Hanson have been allocated.

Berland weekly report: He has been driving around on the heavily traveled roads. Logan Road is in very good condition and because of the rain there hasn’t been much dust. He is glad to see someone from the road department working on the roads by Damar.

Ruder weekly report: He had a farmer complain that he can’t get down a road because of the weeds in the middle. It is hard to keep up with the mowing when the weeds are growing so fast.

Ruder made a motion to review and approve the weekly vouchers as follows. Hilbrink second the motion and Berland agreed.

JULY 18, 2023

FUND                                    WARRANTS                        TOTAL

General                                 80982-81015                     21,511.81

Road & Bridge                      81016-81024                       8,281.99

Sheriff Equip Reserve           81025                                  3,197.46

Health Department                81026-81036                     13,381.23

Custodian Equip Res             81037-81038                         359.96

Sanitation                               81039-81041                     3,788.37

Golf Course                           81042-81043                         566.86

Grand Total                                                                    51,087.68             

Hilbrink said she requested a quote from a company on cleaning the restaurant building at the golf course. Ruder said he would like to wait until they know for certain someone will be using the building.

Ruder requested to have the end of the month and weekly commissioner meeting on July 31st, with no meeting on August 1st. This was agreed to by Hilbrink and Berland. Montgomery will post the change. 

With no further business to transact, Ruder made a motion to adjourn the meeting. Berland second the motion and Hilbrink agreed.

Adopted this 25th Day of July, 2023




John Ruder, Chairman                                                                                                                                                                                


Kayla Hilbrink, Member


Tim Berland, Member



Laura Montgomery, Certified County Clerk