JULY 11, 2023
The Rooks County Board of Commissioners met with the following present: Chairman, John Ruder, and Members Tim Berland and Kayla Hilbrink. Laura Montgomery, County Clerk, was present to record the minutes. Virgie Laska was present to write a report for Stockton Sentinel. Ruder called the meeting to order and asked all to stand and recite the Pledge of Allegiance
The agenda was accepted as presented.
Kim Northup, County Treasurer, was in to discuss the delinquent tax sale. The case has been filed in District Court and a letter was sent to all delinquent tax payers notifying them. Northup said she will accept payments until the time of the sale, then it must be paid in full. Partial payments will not take the parcel out of the sale. There is a $400 fee per parcel that is paid first and will go to the legal firm. Any payments the taxpayer make, will be lost if not fully redeemed by the sale. Northup is requesting all calls be directed to Treasurer’s Office.
Roger Hrabe, RCED, was in for the Public Notice on the CVR Grant.
Ruder called the Public Notice Hearing to Order.
Hrabe read the statement for the State of Kansas CDBG – Covid Resiliency program. The program has allocated $2 million from the original allotment of Coronavirus Aid, Relief and Economic Security (CARES) Act. Applications are being accepted for CVR funding. Eligible applicants are cities/counties. Eligible applicants can apply for up to $150K. Budget will include funding for administrative assistance. Eligible for-profit businesses can use the funding for projects such as upgrades allowing businesses to remain open, preventing future closures due to community illnesses and health emergencies.
Hrabe read the list of criteria and qualifying projects. Our community is applying for $150,000 and a survey is being conducted to verify there are eligible businesses. If funded, Rooks County will create their own plan on how to prioritize funding.
Ruder called for any comments or questions from the public. With no comments or question, Ruder closed the meeting.
Hrabe said the Business Questionnaire is on the website and Facebook page and it is not a commitment.
Hilbrink moved to go forward with the grant and also to allow NW KS P & D to be the administrator. Ruder second the motion and Berland agreed.
Hilbrink made a motion to sign Resolution #23-R56, RESOLUTION CERTIFYING LEGAL AUTHORITY TO APPLY FOR THE 2023 KANSAS SMALL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. Ruder second the motion and Berland agreed.
Butch Post, EMD was in to visit with the commissioners about The County’s Emergency Operating Plan. The formal review will probably be in September. Post will send an e-mail to the commissioners with the new changes and updates. It will be good for 5 years.
Post inquired about his budget the commissioners approved last week. Ruder asked about the increase for Special Project. Post said it used to pay for E911 communication. Post asked about not being allowed the merit increase.
Ruder made a motion to go into an executive session to discuss non-elected personnel from 9:35am to 9:40 am. with the three commissioners and Post. Berland second the motion and Hilbrink agreed. Upon return to open session, there was no further discussion.
Ruder requested an executive session from 9:41 to 9:46 to discuss non-elected personnel with the three commissioners and Post. Berland second the motion and Hilbrink agreed. Upon return to open session there was no further discussion.
Rich Bouchey, Road Supervisor, was in with his weekly report: Bouchey presented personnel letters for the commissioners to approve. Berland made a motion to accept the letters for reclassification and termination. Hilbrink second the motion and Ruder agreed.
Bouchey presented the APAC Agreement to be signed. The project is to resurface 10 Road between K-18 and Q Road. Ruder made a motion to sign APAC Agreement, Berland second the motion and Hilbrink agreed. APAC will start in October.
Bouchey presented the monthly landfill check in the amount of $19,039.49. Ruder made a motion to endorse the check. Hilbrink second the motion and Berland agreed.
Bouchey presented the Road & Bridge and Sanitation monthly reports for June.
Bouchey presented a check from Pfeifer Recycling in the amount of $314.00 for a load of iron from around the shop area. Ruder made a motion to endorse the check from Pfeifer Recycling. Hilbrink second the motion and Berland agreed.
Bouchey met Penco Engineering and KDOT at the bridge on 20 Road and Z Road. Bouchey will have Western Coop. move two poles. They will start the project in August 2024. The estimate from Penco is $490,000 for the project.
Bouchey said he has trucks at the Williams pit. They are on the last ½ mile.
Bouchey discussed where the road crews are working. Brown has been working in the Damar area. Rudman has been helping with training for the new employees on the graders. Berland said he had someone call about R Road and they were happy with the job the grader-man did.
Bouchey said he is short on mowers but they are doing the best they can to get the road ditches mowed.
Bouchey is getting equipment ready to be sold on Purple Wave. Some of the equipment includes a truck with a belly dump trailer, a loader with a bad transmission, tires and other items.
The dozer at Concordia has been repaired and Bouchey plans on picking it up this week. The tractor that was out for repairs on the A/C was back and the A/C wasn’t working. They found a broken line and was able to fix it.
Bouchey asked an employee to help with the track at the fairgrounds during Fair week. Sadie is preparing a booth at the Fair for the landfill.
Berland and Bouchey discussed R Road between 6 Road and 9 Road.
John Mapes with Mapes and Miller, had e-mailed Montgomery about the State of Kansas only matching $25,000 for the Soil Conservation District. Did the County want to change the appropriation? The commissioner agreed to change the appropriation from $35,000 to $25,000.
The commissioners reviewed the request from Larry Fahrenbruch to allow the county employees to purchase MASA though payroll deductions. No decision was made.
The commissioners review the July 5th minutes. Ruder made a motion to accept the minutes as presented. Hilbrink second the motion and Berland agreed.
The commissioners signed the departments approved budgets.
Berland made a motion to sign June 27th, June 30th and July 5th minutes. Ruder second the motion and Hilbrink agreed.
Hilbrink made a motion to review and sign the following weekly vouchers. Berland second the motion and Ruder agreed.
JUNE 11, 2023
FUND WARRANTS AMOUNT
County General 80913-80938 25,396.74
Road & Bridge 80939-80964 20,325.97
Noxious Weed 80965-80970 39,123.68
Sheriff Equip Reserve 80971 13,065.00
Sanitation 80972-80976 2,159.95
Golf Course 80977-80979 92.48
RCED 80980-80981 154.09
GRAND TOTAL 100,317.91
Montgomery presented a voucher to the IRS in the amount of $7,822.39 for fees and penalty from a clerical error on the 941 and 941 Schedule B for the 2nd Quarter 2021. Hilbrink made a motion to pay the voucher, Ruder second the motion and Berland agreed.
With no further business to transact, Hilbrink made a motion to adjourn the meeting. Ruder second the motion and Berland.
Adopted this 30th Day of May, 2023
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, Chairman
Kayla Hilbrink, Member
Tim Berland, Member
Laura Montgomery, Certified County Clerk