August 9, 2022
The Rooks County Board of Commissioners met with the following present: Chairman, John Ruder, and Members, Greg Balthazor and Tim Berland. Laura Montgomery, Rooks County Clerk, was present to write the minutes. Virgie Laska was present to write the minute for Stockton Sentinel. Ruder called the meeting to order and asked all to stand and recite the Pledge of Allegiance.
The agenda was accepted as presented.
Rhonda Morgan was in for Heather Poore, Appraiser, as she had to attend a funeral. Morgan presented the commissioners with the GIS Date Maintenance The new maintenance agreement will cover support and maintenance for the Clerk and ROD offices. This will make it easier for the Appraiser, ROD and Clerk’s office to review and see property changes. The Clerk’s office will purchase additional rural directory for EMS in January 2023. The Appraiser is requesting the use of the GIS fund (2022) to help pay the $9612.00 for the updating. The Appraiser has been happy with Clint Offut services. Ruder made a motion to all the County Appraiser to use $2,200 out of the GIS fund to help pay the GIS Data Maintenance.
Ruder talked with Adam Comeau about leasing ambulances. Comeau looked at lease purchase, but Ruder is looking more at just a lease. There was some discussion about leases before Bouchey came in for his weekly report.
Rich Bouchey, Road Supervisor, said all of the dump trucks with are repaired and back at the shop in operation. The two motor graders in Concordia: one is back and the other is going to be picked up today. The red water truck is back in Hays and he has already paid part of the bill. The vehicle should be done any day. The water truck from AZ is sitting in the yard needing some repairs it to make it safe to use.
Bouchey is going to take the oil distributor back to Topeka next week for repairs. The city of Stockton has been a big help in letting Bouchey use their oil distributor to get the road work completed. There is still some work that needs to be on the Ellis blacktop.
Last week Bouchey and Rudman visited with Mark Shaw, KDWP & Josh, Bureau of Reclamation, about the road on the south side of the Webster Lake. The Bureau had in their files Quit Claim Deeds from the county to the State of Kansas whereas the county conveyed the land but will continue to maintain the road at the county expense. There is a bridge on the road that Penco suspended two years ago. The bridge was listed as not used. Now Bouchey wants Penco to look at the bridge to see if it is useable. He doesn’t think it is safe to use. KDWP and the Bureau wants to use the road. KDWP is offering funds to help pay the cost of restoring the road/bridge. The road is not a county road or on any maps. There are issues throughout the whole road. Mark Shaw and Josh with the Bureau.
Ruder made a motion to sign the Utility Agreement and Permit for Murfin Drilling Co Inc. Balthazor second the motion and Berland agreed.
Bouchey presented a breakdown on landfill fees for surrounding counties. Phillip, Russell and Norton are comparable to Rooks. Balthazor made a motion to change the landfill fees to $40 per ton for MSW and leave the rate for CND at $30 per ton. Ruder second the motion and Berland agreed. The rate change is in effect for January 1, 2023.
Bouchey and the commissioners discussed road concerns.
Bouchey has 3 positions open. He is hurting for a dozer operator. Bouchey has been running the dozer early in the morning to try to get some rock for the crews. He is thinking about moving one of the new guys to the dozer.
Bouchey presented two estimates for new equipment. One for GPS unit and one for total robotic system. The GPS will allow for a bigger project. Balthazor made a motion to purchase the GPS Unit in the amount of $42,323. Ruder second the motion and Berland agreed.
Gary Knight, Sheriff, was in to visit with the commissioners about insurance, vehicles and meeting with the leasing company. He is still waiting on the insurance check for the vehicles. He thinks EMC Insurance is paying Keller’s Motor directly instead of sending the check to the county. He, Ruder and Mike Klein from the Weed Department will be meeting with the lease company on the 18th at 2:00 in the meeting room at the jail. Knight discussed how much higher vehicle are now compared to a year ago. Gary is looking at leasing two vehicles, one for himself and one for his undersheriff. His vehicle is going to one of his deputies. Ruder made a motion to allow the insurance check be transfer to the Sheriff’s special equipment to be used next year for the new vehicles. Knight is still waiting on getting a reply back about the siding on the jail building. The commissioner suggested talking to the company that is doing the work on the health department.
The commissioners reviewed the minutes from July 26th and 29th. Ruder made a motion to approve the minutes with minor corrections to both. Balthazor second the motion and Berland agreed.
Ruder made a motion to approve vouchers that were reissued to correct an error from July 29th. Balthazor second the motion and Berland agreed.
At the request of Balthazor, Ruder made a motion to go into executive session for 15 minutes to discuss non-elected personnel. Balthazor second the motion and Berland agreed. Those present for the executive session were the three commissioners. Upon return to open session there was no further discussion.
Ruder made a motion to sign the CDC budget. Balthazor second the motion and Berland agreed.
The Water Resource Division had sent a bill from Fire Professional Equipment for the commissioners to pay. The commissioners have never paid this and decided not to pay it this time. The bill is the responsibility of the Water Resource Division.
Ruder made a motion to sign the W-9 and Division Order from Plains Marketing. Balthazor second the motion and Berland agreed.
Balthazor made a motion to sign the Minutes for July 26th and July 29th. Berland second the motion and Ruder agreed.
Berland made a motion to review and sign the weekly vouchers as follows. Ruder send the motion and Balthazor agreed.
FUND WARRANT # AMOUNT
General 78527-78580 31,300.34
Road & Bridge 78581-78584 2,031.25
Noxious Weed 78585-78588 2,212.94
Sheriff Equip Reserve 78589 2,155.50
Health Dept 78590-78596 2,020.15
Sanitation 78597-78600 314.52
Golf Course 78601-78604 399.49
RCED 78605-78606 150.26
Insurance Claims 78607 2,965.76
With no further business to transact, Ruder made a motion to adjourn to the fairgrounds. Berland second the motion and Balthazor agreed.
Adopted the 16th day of August, 2022
ROOKS COUNTY BOARD OF COMMISSIONERS
John Ruder, Chairman
Greg Balthazor, Member
Tim Berland, Member
Laura Montgomery, Certified County Clerk