May 7

COMMISSIONER’S PROCEEDINGS

May 7, 2018

The Rooks County Board of Commissioners met in regular session.  Those present were the Commissioners: Chairman John Ruder, and Members Larry Poore and Corky Hagan.  Ruthie Muir, Rooks County Clerk, was present to write the minutes.  Virgi Laska, with the Stockton Sentinel, was also present. 

Gary Knight, Rooks County Sheriff, requested an executive session with the commissioners and the County Clerk to discuss confidential data.  Ruder made a motion to go into executive session from 9:04 am to 9:15 am for the purpose of discussing confidential data.  Hagan seconded the motion, and Poore agreed.  Those present for the executive session were the Commissioners: John Ruder, Larry Poore, and Corky Hagan; Rooks County Sheriff, Gary Knight; and County Clerk, Ruthie Muir.  Upon returning to regular session, there was no further discussion. 

As the board reviewed the minutes from April 30th, Ruder made a motion to accept the April 30th minutes with a minor correction.  Poore seconded this motion, and Hagan agreed.  After the minutes were printed, Hagan made a motion to sign the corrected minutes.  Poore seconded the motion, and Ruder agreed.  

Heather Poore, Rooks County Appraiser, reported on the updates done in her office and thanked the board for their approval.  Heather Poore requested making a purchase to combine her smaller, black and white copier and a color copier into a color copier with a fax.  She had received a bid from Tri-Central with a trade-in for a 5-year old model with a one-year warranty for $900.00.  After some discussion, Larry Poore made a motion to allow Heather Poore to purchase the re-furbished copier for $900.00.  Hagan seconded the motion, and Ruder agreed. 

Heather Poore also let the commissioners know the internet wiring is finished in her office, and Nex-Tech also put two lines into the break room in case it may be needed at a later date.  The cost of the internet wiring came back at a lower cost than originally expected. 

Heather Poore said she would have valuations done by the end of the week.

Rich Bouchey, Road & Bridge Supervisor, presented fuel bids for the month.  Midland Marketing received the low bid of $20, 161.80.

                * Midland Marketing – $20,161.80

                * Farmer’s Union – $20,720.00

                * Bosselman’s – $20,166.40

Bouchey also presented a Landfill check in the amount of $9,480.70.  Ruder made a motion to sign the Landfill check for deposit, Hagan seconded the motion, and Poore agreed.  Poore made a motion to accept the April fee reports from both the Landfill and the Road & Bridge Departments.  Ruder seconded this motion, and Hagan agreed. 

Bouchey brought in six utility reports to be approved as follows.  Ruder made a motion to approve and sign the utility reports.  Poore seconded the motion, and Hagan agreed. 

                * Krob Trenching – electrical conduit – conduit on Z Road/ 20 -21 Road

                * Krob Trenching – waterline – Y Road/22 Road

                * Krob Trenching – waterline – W Road/10 Road

                * Krob Trenching – waterline – BB Road/20 Road

                * Coffeyville Resources – gas line – U Road/27Road

                * Nex-Tech – telephone line – 8 Road/B & C Road

Poore made a motion to sign the farm lease with Leon Ross for the farmland ground at the landfill.  Ruder seconded this motion, and Hagan agreed.

Bouchey let the Board know he is asking for bids for the white goods (scrap iron) at the landfill.  May 25th will be the deadline for the bids asking for the price per ton and the date of completion.

Road & Bridge Department projects include working on the bridge near Warren Chesney’s on P Road between 26 and 27 Roads.  The bridge crew is at AA and 20 Roads working on a box tube, and then will have a few small tree projects at intersections.  Also, there are culverts laying out in ditches that need attention.  Hagan asked Bouchey to check the west end of Mill Street in Plainville.  It may need new shale and some sand.  Hagan had received a thank you for the work done at Q and 8 Road.   Poore had received a thank you from Neal Brown for the sand near his residence.   

Bouchey said he had made a phone call to Tallgrass asking to slow the trucks down.  The Tallgrass representative agreed they did not want speed bumps.  

The commissioners let Bouchey know that Mike Klein, Noxious Weed Director, will be spraying the cedar trees in the pasture at the landfill. 

Some of the weekly road concerns included north of the old highway on 1 and 2 Roads – the road is very flat and holds water; and S Road needs done. 

Bouchey finished his report with discussion about the JCB Loader having transmission trouble again.  It has been taken to Salina to be looked at.

In weekly reports, Hagan reported receiving seventy or more calls and personal discussions with citizens about the golf course.  Some incorrect information had been printed in the local newspaper about the county purchasing the golf course.  Hagan said most were against purchasing the golf course and some taxpayers were quite irate.

Poore reported on business with Work Force One.  A revised agreement needs to be signed. 

Ruder said the ad for a new nursing facility administrator has run for the last time.  The Red Bud Board has a tentative meeting on May 25th to go over the applicants.  The commissioners had received information about the roof at the nursing facility leaking.  Fontella Fant, Nursing Home Administrator, had received a bid from the Hill City Roofing Company (Daryl Worcester) for $5,625.00 to repair the roof.  Hagan made a motion to accept the bid from Hill City Roofing Company in the amount of $5,625.00 for the roof repairs.  Poore seconded the motion, and Ruder agreed. 

LoraBelle Sander and Harry Purdum, representing the Stockton Meal Site presented their budget request for 2019. 

Alan Dix and Laura Moffet, with the Rooks County Free Fair, presented the 2019 proposed budget from the fair board.  The fair board continues to prepare and received some grants that help.  The board plans to update the south ticket booth this summer.  The amount spent in previous years on advertising was somewhat lower as the committee has control over the Fair Book now and will have their own logo design made.  The board uses social media more and more instead of TV ads.  Dix asked for available funds from the improvement fund to start saving for the upkeep of the buildings on the grounds. 

The Conservation District Board was present with their 2019 budget request.  Those representing were: Gregg Whisman, Greg Gartrell, J.D. Riffel, John Griebel, and Kathy Stice.  They explained their budget process and having to hire a KACD Technician as their Soil Conservation Technician will be retiring as of the first of the year.  The board is hoping the Soil Conservation Technician position will open up here so that the new KACD Technician will be trained for the position.

Other budget requests received in the mail were from CASA of the High Plains and High Plains Mental Health.

The board reviewed the Treasurer’s quarterly report.  Poore made a motion to approve the Treasurer’s quarterly report.  Hagan seconded the motion, and ruder agreed. 

Roque Garcia, Custodian, was present to discuss the law library and how he is to proceed with any plans to get it ready.  Garcia had contacted an electrician and the phone company, and was told by the Clerk of the District Court to stop any plans.  The board explained that the Law Library is connected to the courts, and Connie Stithem, Clerk of the District Court, is planning to use the Law Library for a conference room.  Tonya Thomas, representing Juvenile Services, was present as well, and said there would be a problem with the confidentiality if the Law Library were to stay un-locked.  It was decided to let Juvenile Services have the space across the hall from the Law Library as it can be locked to keep files confidential.  NexTech will check out the wiring, and Garcia will update the three-quarter walls to the ceiling. 

The Work Force One agreement was presented for signature.  Poore made a motion to sign the revised local agreement with Work Force One.  Hagan seconded the motion, and Ruder agreed. 

Connie Stithem, Clerk of the District Court, had packets made of all the bills presented (most paid; and some un-paid) from the court room remodel.  The Commissioners reviewed the bills.  Ruder made a motion to help with the remodel by paying for the carpet and the scaffolding and equipment rental witch came to approximately $8,850.00.  Poore seconded the motion, and Hagan agreed.  Stithem said the court room turned out beautifully, and she thanked the Commissioners for all their help.

Hagan made a motion to review, approve and sign the weekly vouchers as follows.  Ruder seconded the motion, and Poore agreed.

                MAY 7, 2018

County General                                67532-67558                       $16,275.86

Noxious Weed                                  67559-67565                       $43,279.12

Health Department                            67566-67568                       $898.85

                GRAND TOTAL                                                              $60,453.83

The board discussed Stockton Ambulance Service and Plainville EMS’s request for a combined name and extended contract.  The clerk was asked to contact the County Attorney’s Office in regards to the request.

With no further business to transact, Ruder made a motion to adjourn.  Hagan seconded the motion and Poore agreed

Adopted this 14th day of May, 2018

ROOKS COUNTY BOARD OF COMMISSIONERS

_______________________________________

John Ruder Chairman                                                                   

_______________________________________              

Larry Poore, Member                                                                    

_______________________________________

Corky Hagan, Member    

 ________________________________ 

ATTEST: Ruthmary Muir, Rooks County Clerk