May 31


May 31, 2018

The Rooks County Board of Commissioners met in special session for the purpose of reviewing and approving the monthly payroll.  Those present were the Commissioners: Chairman John Ruder, and Members Larry Poore and Corky Hagan.  Ruthie Muir, Rooks County Clerk, was present to write the minutes.  The agenda was accepted with the addition of the County Treasurer and the County Appraiser.

The minutes from May 21st were reviewed.  Ruder made a motion to approve the minutes from May 21st as presented.  Poore seconded the motion, and Hagan agreed.  After the minutes were printed, Hagan made a motion to sign the minutes.  Poore seconded the motion, and Ruder agreed.

In weekly reports, Hagan spoke about the rains received over the Holiday weekend reporting anywhere between 4.50” – 11”.  South of Hill City in Graham County is flooding.  Rooks County roads have held up fairly well.  A few telephone poles were down in the northwest part of the county.  The southwest part of the county is having a few problems from the Saline River water. 

Hagan had attended the NWKS Planning and Development meeting, with only five (5) commissioners and two (2) PDIC members present.  No more monies from the DG Hansen Grants will be awarded until the board uses what has already been given. 

Poore reported on the Economic Development meeting he had attended.  Highlights mentioned: the Rooks County Airport will be hosting another Kansas Fly-in in September, and the Codell tornado dedication was well attended.  The people who ran the uniform-cleaning business in Damar City will be moving into another Main Street building in Damar.  The previous building they used had burned earlier this year. 

Poore had joined a Work Force One conference call.  There will be a meeting in Great Bend on June 8th.  Poore plans to attend either by conference call or in person.

Poore had received a few concerned calls about damaged roads caused by the rains. 

Ruder had talked with personnel from Plainville City requesting a discount at the landfill for a house being torn down in Plainville City.  As the city is responsible for this demolition, Ruder made a motion to allow Plainville City a 50% discount in landfill fees for the ruins of this particular demolished house.  Poore seconded the motion, and Hagan agreed.

Ruder reported the 501c3 Nursing Home Board had interviewed and offered Megan Zahn, from Ellis, the Nursing Home Administrator position.  She will be interning with Fontella Fant, the current administrator, for three months earning the 400 hours needed to finish the administration license.  Zahn and her family plan to re-locate to Plainville City.  September 1st will be her first day as administrator after receiving her license. 

Aaron Oesterle presented a bid to buy the surplus minerals located at his property.  He had attended the recent tax sale and missed these parcels.  Ruder made a motion to allow Oesterle to purchase the non-producing mineral tracts for $1.00 each (the minimum bid for the surplus parcels) – five (5) tracts as follows.  Hagan seconded this motion, and Poore agreed. 

                Tracts 6, 7, 8, 9, and 10 located in and to Lots 1,3,5,7, Block 38, South of Main in the City of Stockton, Rooks County, Kansas. 

Rich Bouchey, Road & Bridge Supervisor, present the signed Farm Lease between Rooks County and Leon Ross, Tenant, to lease the SW4 of Section 35, Township 8, Range 18 which is primarily used for the disposal of solid waste.  Ross leases the tracts around the landfill.

Bouchey mentioned the bridge on Bow Creek is showing wear.  The bridge at B Road/14Road has a big hole in the deck on the north side.  Roads 14 and 16 are pretty rough.  Bouchey presented a map showing areas needing work after the weekend rains and storm.  After the storm over the weekend, Gail Strutt had flagged several flooded areas for safety. 

Webster Lake personnel said they are letting out water through the tubes at 500 cubic feet per minute. Bouchey will need to get more signs posted around the lake.  He has donated some signs to Wildlife and Parks to close their black tops that are flooding.  

Several roads were discussed that need attention.  Bouchey said a grader had been stuck between Roads 12 & 13. Finished projects were mentioned.

The JCB Loader is back in Missouri with transmission problems.  Bouchey thinks the converter went out again.  The repairs should be covered by the company.  The Land Pride mower is in the shop getting repairs.

Bouchey presented monthly fuel bids.  Midland Marketing received the low bid of $19,988.90. 

                Midland Marketing – $19,988.90

                Farmers Union – $20,141.00

                Bosselman – $21,364.00

Bouchey had put out bids for scrap iron/white goods from the landfill.  Three bids were received.

                David/Eric Pfeifer – $70.00 per ton with the job completed by August 1st

                Martin Recycling – $131.50 per ton with the job completed by June 25th

                Steve Pfeifer – $122.00 per ton with the job completed by the deadline

Hagan made a motion to accept the bid from Martin Recycling for $131.50 per ton.  Poore seconded the motion, and Ruder agreed. 

Bouchey said the rock crusher has the concrete broken down with the re-bar removed at this time.  Bouchey has a plan to use crushed concrete on S Road where Tall Grass’ large trucks go in and out of their plant.

The crack sealant is on site and ready when needed (north of the Zurich blacktop).

The board informed Bouchey about Plainville City’s house demolition and the discount offered for this one house.  Joel Collins will be doing the work. 

Heather Poore, County Appraiser, and Kim Northup, County Treasurer, reported there will be twenty-five parcels going off the Neighborhood Revitalization Program due to the taxes not being paid on time.  The new plan had been changed to this effect and letters had been sent out.

Heather Poore wanted the board to know that the golf course would become exempt from taxes if the cities or county did purchase the land.  Also, the present owners have not paid the 2017 taxes.  

Heather Poore thanked the board for approving her going to the class in Tennessee.  She has received another $1,750.00 in education grants as well.  The Tennessee class was for a National designation after passing two more 8-hour tests.  The last class will be in Houston, and it also requires a 4 – 8 hour test afterwards. 

Heather Poore said she has three payments under protest for the 2017 and the 2018 years involving the grain elevators.  She has lowered the value.

Fourteen oil informal protests will be finished, and Heather Poore will certify to the County Clerk. 

Ruder requested an executive session for confidential data reasons.  Ruder made a motion to go into executive session for the purpose of confidential data with Heather Poore, County Appraiser, attending.  The executive session will be for ten minutes between 11:15 am and 11:25 am.  Poore seconded the motion, and Hagan agreed.  Those present for the executive session were the Commissioners, John Ruder, Larry Poore, and Corky Hagan; and Heather Poore, County Appraiser.

Poore requested to continue the executive session for ten more minutes until 11:35 am for confidential data, asking Kim Northup, County Treasurer, to join.  Ruder seconded this motion, and Hagan agreed.  Those present for the executive session were the Commissioners, John Ruder, Larry Poore, and Corky Hagan; Heather Poore, County Appraiser, and Kim Northup, County Treasurer.  After both sessions ended, there was no further discussion. 

A thank you from the Rooks County Healthcare Foundation was received thanking the board for the donation of $100.00 to the illicit drug seminar that the foundation hosted for all Rooks County First Responders. 

An accounting of the Western Cooperative capital credits was received in the amount of $64.60.

Gary Knight, Rooks County Sheriff, had a written request for a second AED Defibrillator for the jail.  He needs to keep one defibrillator for the prisoners and would like to purchase a second one for public use.  Ruder called Butch Post, Emergency Preparedness Director, to ask if he would be able to help pay for a second defibrillator.  Post agreed to pay one-half and the Sheriff’s Fund will be paying one-half of approximately $1,525.00.

Kim Northup, Rooks County Treasurer, and Heather Poore, County Appraiser, came in for clarification on the new Neighborhood Revitalization Plan.  It was the board’s decision to inactivate the parcels paid by May 31st for this year only; these participants will not receive their rebate this year, but will go back on the plan next year.  The participants that have not paid after May 31st will be removed from the program.  This decision was made because of the changes made for this first year.

Poore made a motion to review, approve and sign the end of the month payroll and weekly vouchers.  Hagan seconded the motion, and Ruder agreed.

  May 31, 2018 (Weekly)

                                                                VOUCHER           EMPLE BEN         GROSS PAY         TOTAL

County General                                 $100,702.98        $35,738.61           $124,771.02        $261,212.61

Road & Bridge                                                                                              $70,964.86           $70,964.86

Noxious Weed                                  $132.42                                                 $6,476.28            $6,608.70

Election Equipment                         $77,505.07                                                                        $77,505.07

Health Department                         $3,280.11             $4,215.49             $24,882.05           $32,377.65

Rooks Co Nursing Facility               $56.37                                                                                   $56.37

Sanitation                                                                                                   $7,866.37             $7,866.37

Economic Develop Exp TR             $4,283.84             $728.18                 $4,224.97             $9,236.99

GRAND TOTALS                              $185,960.79        $40,682.28           $239,185.55        $465,828.62


May 31, 2018 – END OF MONTH

County General                                 $146,505.97        $35,738.61           $124,771.02        $307,015.60

Road & Bridge                                   $29,160.44                                        $70,964.86         $100,125.30

Noxious Weed                                  $43,554.43                                           $6,476.28          $50,030.71

Election Equipment                         $77,505.07                                                                       $77,505.07

Health Department                         $11,155.29           $4,215.49             $24,882.05           $40,252.83

Rooks County Nursing Facility       $56.37                                                                                   $56.37

Sanitation                                        $544.40                                             $7,866.37             $8,410.77

Economic Develop Exp TR             $4,441.19             $728.18                 $4,224.97             $9,394.34

GRAND TOTAL                                 $312,923.16        $40,682.28           $239,185.55        $592,790.99

Ruder reminded the board about the public golf course meeting this evening at 7:00 pm at the golf course. 

With no further business to transact, Ruder made a motion to adjourn the meeting.  Hagan seconded the motion, and Poore agreed. 

Adopted this 4th day of June, 2018



John Ruder Chairman                                                                   


Larry Poore, Member                                                                   


Corky Hagan, Member    


ATTEST:  Ruthmary Muir, Rooks County Clerk