January 28


January 28, 2019

The Rooks County Commissioners met in regular session.  Those present were: Commissioners John Ruder, Corky Hagan and Greg Balthazor.  Ruthmary Muir, Rooks County Clerk, was present.  Virgi Laska, with the Stockton Sentinel; and Candace Rachel, with the Plainville Times, were also present.  The agenda was approved. 

The Commissioners reviewed the minutes of January 14th.  Ruder made a motion to approve the minutes of January 14th with a minor change.  Hagan seconded this motion, and Balthazor agreed.  After the minutes were printed, Hagan made a motion to sign the corrected minutes of January 14th.  Balthazor seconded the motion, and Ruder agreed. 

Mark Lowry and Michelle Stithem, with Heritage Insurance, presented the property and casualty insurance renewal for the County.  The policy is with EMC (Employer’s Mutual Company) and Lowry distributed the invoices per department.  The total package for 2019 comes to $243,662.  The cost was $206,591 in 2018.  Workman’s compensation accounted for $28,891 of the increase.  All other lines of the policy only increased $8,180.  There was some discussion about liability exposure limitations. At the   request of Balthazor Lowry will talk to the County Attorney about a $1,000,000 excess and the liability limitations. 

Ruder made a motion to sign the airport liability policy.  Hagan seconded the motion, and Balthazor agreed. 

Ruder made a motion to sign the Statement of Insured (regulated by home-state).  Hagan seconded this motion, and Balthazor agreed. 

Rich Bouchey, Road & Bridge Supervisor, delivered the monthly fuel bids as follows:

                Midland Marketing – $13,250.75

                Farmers Union – $13,244.50

                Bosselman’s – $13,057.50

Bosselman’s was awarded the low bid of $13,057.50

Bouchey presented a utility agreement between Rooks County and M & D of Hays, Inc. for a salt water lead line at the intersection of V Road and 2 Road.  Balthazor made a motion to sign the utility agreement for a salt water lead line with M & D of Hays, Inc.  Ruder seconded the motion, and Hagan agreed. 

Bouchey and the Commissioners discussed road maintenance and equipment.  The roads continue to be saturated, and some road barricades were ordered.  The JCB loader is awaiting a re-manufactured engine which should be in this week.  All graders are either being serviced or out working. 

Hagan had received a request for the County to blade Zurich City’s main road when they are in the area; especially, with large snow-falls.  This was approved. 

Bouchey reported the rock crushing program is still going.  Bouchey plans to get the County’s share of this crushed cement moved soon.  Bouchey is also on the look-out for a dump truck to be used by the bridge crew. 

Bouchey informed the Commissioners that he will not be able to give his weekly report the week of February 11th.  He will be out of town. 

Julie Cole and Adam Comeau, with Rooks County EMS, were present to give their year-end and last quarter of 2018 report.  The Rooks County Health Center was represented by Michelle Hinger and DON Pam Harmon.  Their ‘run-data’ showed a 9.5% increase in total number of runs from 2017 to 2018.  An education class had been planned for the beginning of the year, but it will be postponed until more Rooks County people are registered.  Most of the people registered previously were from the surrounding counties.  Cole said they have a staff of fifty-two (52) personnel split evenly between Stockton and Plainville cities.  At this time, the program is not having any issues with any of their equipment.  Cole has submitted a grant for a monitor that is identical to the other monitors.  The EMS program had been inspected the first of the year, and it went well.  Harmon said the hospital was renewing their trauma certification and trauma criteria (Level IV recertification) and reported everything is much more user friendly working between the Rooks County EMS and the hospital.

Butch Post, Emergency Preparedness Director, said he had received his new pickup.  He is looking at prices of a pickup topper and truck vault.  He has checked with Keller Motors from Palco about a grill guard.  Also, Post reported the pickup came with a trailer package, but it does not have a receiver hitch; just a ball hitch.  He will need to get with Matteson’s about this.  Lights will be looked at, and Post will decide about getting decals/graphics or a wrap depending on prices.  Post will get the current vehicle listed with Purple Wave and re-use the light bars from that vehicle. 

Post reported about the KDEM table-top exercise he had attended in Oakley, KS.  The training was for ‘long-term recovery’.  Also attending from Rooks County were: Lori Eichman, Rooks County Health Department Administrator; Gail Gibbs, representing the Sheriff’s Office; Betty Hrabe, GIS; Amanda Atkisson, Solomon Valley Manor Administrator; and Erin from the Rooks County Health Center. 

Post said the LEPC meeting will be held this evening at 7:00 pm at Plainville at the fire station.  Also, he will be hosting the NW IMT (Northwest Incident Management Team) meeting here in Stockton on January 30th.  Post presented the Homeland Security minutes for the Commissioners to review to keep up with new information and projects. 

Post explained the NIMS classes to Balthazor, and how the Commissioners are to complete these classes to keep Rooks County compliant. 

Kim Northup, Rooks County Treasurer, presented a list of checks that had not been cashed more than three years old.  This listing is reviewed every year, the checks cancelled and put back into the fund they had been written out of.  Ruder made a motion to approve cancelling the 2015 checks that had not been cashed.  Balthazor seconded the motion, and Hagan agreed. 

In weekly reports, Hagan said he had a few calls about the roads.  He plans to attend the NWKS Planning & Development meeting in Hill City Wednesday. 

Balthazor reported about the new commissioner orientation he had attended in Topeka the previous week.  He said the sessions were very good, and he learned a lot.  Balthazor had drove a few roads and thought P Road and 28 Road were especially bad.  Balthazor had attended the Economic Development meeting as well.

Ruder said the hospital had contacted him about the old prescription box they have been organizing.  The County had committed to helping with the project.  Ruder will get some numbers from Eric Summearll, the hospital’s executive director and bring more information to look at. 

The Plainville Ambassador Club had contacted Ruder about getting the Gold Star Wall display to Plainville at the Veteran’s Park.  The Commissioners thought they would like to be involved with this project.  More information will be forthcoming. 

Roque Garcia, Rooks County Custodian; and Roger Hrabe, Economic Development Director, introduced Jake Stockton, with Stockton Restoration Company from Wichita, KS.  Stockton presented pictures taken of the courthouse showing cracks, inside water leakage, and overall maintenance needed.  Stockton said the courthouse needs tuck-pointed and re-sealed and the doors caulked.  He presented a maintenance program where the cost of this can be split into a 4/5 year period.  Stockton gave an initial cost of $88,000.00 which would include everything on the courthouse and the retaining walls.  The Commissioners are considering the proposal and will keep in touch with Mr. Stockton. 

Garcia reported about the generator power getting switched over to the second floor.  The fire panel box shut down during the switch.  The fire panel box works when the power is on; but, not when the power if off.  This will be looked at another time.

Garcia requested buying a new vacuum cleaner from Clean-Rite as one has quit working.  Ruder made a motion to allow the purchase of a new vacuum cleaner.  Hagan seconded the motion, and Balthazor agreed. 

Garcia said a Clerk of the District Court employee took a fall on the courthouse stairs coming down from the third floor.  He will be looking about installing hand-rails so there will be handrails on both sides of the courthouse stairs.  There are handrails on one side only at this time. 

Ruder made a motion to sign the letter of appointments from the appointments made the previous meeting.  Balthazor seconded the motion, and Hagan agreed.

The Commissioners reviewed and approved the 2018 Annual Township reports from Township #1, Township #5, and Township #7. 

The Commissioners had discussed changing their meeting date from Mondays to Tuesdays.  Ruder made a motion to sign Resolution 2019-R2 to change the Commission Meeting Date to Tuesdays starting February 5, 2019 as follows.  The meetings will still begin at 9:00 am.  Hagan seconded the motion, and Balthazor agreed. 

Resolution NO. 2019-R2


                WHERSAS, the Board of Rooks County Commissioners changed their regular day of meeting from Tuesday to Monday on July 29m 2014, and it is the desire of this Board to revert to Tuesday for its regular meeting date each week; and

                WHEREAS, the Board of County Commissioners, by powers vested in it by K.S.A. 19-101, et seq., may perform powers of local legislation;

                NOW, THEREFORE, the Board of Rooks County Commissioners resolve as follows:

  1. This Board shall continue meeting one day a week, except in unusual circumstances whereby a quorum cannot be had for such meeting.
  2. The regular day for this Board’s weekly meeting shall be on Tuesday and said meeting shall begin at 9:00 a.m. commencing February 5, 2019, and thereafter.

BE IT FURTHER RESOLVED that this resolution shall be published once in the official county newspaper and shall be in effect from and after its date of publication.

                Adopted this 28th day of January, 2019, by the Board of Rooks County Commissioners, Rooks County, Kansas.



John Ruder, signature

John Ruder, Chairman                                                                    ATTEST:

                                                                                                                Ruthmary Muir, signature     (SEAL)

Corky Hagan, signature                                                       Ruthmary Muir, Member                                            

Corky Hagan, Member


Gregory A. Balthazor, signature

Gregory A. Balthazor, Member


A thank-you note was received from Dave Van Schuyver, and the Solomon Valley ARC thanking the Commissioners for their donation for their athletes to attend the regional games that will be held in Plainville on February 16th

Hagan made a motion to review, approve and sign the weekly vouchers as follows.  Balthazor seconded the motion, and Ruder agreed.

                January 28, 2019 (Weekly)

County General                                69511-69562                       310,205.71

Road & Bridge                                   69563-69587                       33,265.67

Noxious Weed                                   69588-69590                       777.94

Health Department                         69591-69605                       3,971.32

Sanitation                                            69606-69611                       3,383.29

Rooks CO Golf Course                    69612-69614                       1,037.33

Economic Develop EX TR               69619                                    1,077.22

                GRAND TOTAL                                                                   354,623.96

With no further business to transact, Ruder made a motion to adjourn.  Hagan seconded the motion, and Balthazor agreed. 

Adopted this 5th day of February, 2019




John Ruder Chairman                                                                     ATTEST:


_______________________________________                ________________________________

Gregory Balthazor, Member                                                        Ruthmary Muir, Rooks County Clerk



Corky Hagan, Member