December 10


DECEMBER 10, 2018

The Rooks County Board of Commissioners met in regular session.  Those present were the Commissioners, John Ruder, Larry Poore and Corky Hagan.  Ruthmary Muir, Rooks County Clerk, was present to write the minutes.  Virgi Laska, with the Stockton Sentinel, and Greg Balthazor, Commissioner Elect, were also present.  The agenda was approved as presented.  The Commissioners reviewed the minutes of December 3rd.  Ruder made a motion to approve the minutes of December 3rd with a minor correction.  Poore seconded the motion, and Hagan agreed.  After the minutes were printed, Hagan made a motion to sign the minutes as corrected.  Poore seconded the motion, and Ruder agreed. 

In weekly reports, the Commissioners discussed the saturated/wet roads.  Hagan had received a phone call from Marion Conyac, which he forwarded to Ruder.  Ruder talked to Ms. Conyace, who said that there used to be a berm/dam located in the pasture that helped deter the running water from the road.  This problem cannot be solved by the County.  Poore had talked to the property owners living on G Road, who were satisfied at this time with the work done. 

Poore had joined the conference call with Work Force One.  WF1 is adjusting/updating their policy terminology to help get into compliance.  WF1’s federal funding has been received for 2018.  Poore reported that WF1 has a program called Rapid Response.  The Rapid Response team had been to Quinter, KS to talk with displaced employees after a fire had destroyed their plastics business.  The Rapid Response team will continue to do follow-ups by talking to these displaced employees about job availability and training schools. 

Ruder said he had received a request from a service man’s father.  This dad would like to purchase a flag that would hang at the courthouse when his son returns home from service. 

Jordan Dettmer, with Penco Engineering, was present to visit and update the Board on some new programs.  The State has started a ‘load-rating’ program.  Dettmer said Rooks County’s bridges are all okay, but the County may have to post bridges in the future. 

Rich Bouchey, Road Supervisor presented the fee reports for both the Road & Bridge Department and the Landfill Department.  After reviewing the reports, Poore made a motion to accept the fee reports from both the Road & Bridge Department and the Landfill Department.  Ruder seconded the motion, and Hagan agreed.  Bouchey presented a Landfill check in the amount of $12,379.00 from checks and charges.  Ruder made a motion to sign the Landfill check for deposit in the amount of $12,379.00.  Poore seconded this motion, and Hagan agreed. 

Bouchey said the department had helped KDHE on a clean-up at Woodston last week.  Approximately $191.00 worth of scrap iron had been taken to the local recycler, and two loads of trash were taken to the landfill.  The State will reimburse the County for expenses, equipment and labor. 

Bouchey reported the Western Star heavy hauler truck is at I-70 Truck Repair in Hays being overhauled.  This ‘short-block-overhaul’ will hopefully be done by next week. 

The JCB loader is being maintained in-house for a turbo problem.  Some parts have been ordered. 

The Doosan loader should be out of the shop today from getting serviced – filters and oil. 

The State had done an inspection at the Landfill in November.  On that particular day, the wind was blowing hard, and the Landfill Department was not piling/pushing trash.  Bouchey plans to draft a letter to amend the Sanitation policy in regards to piling trash on windy days.  There are federal rules to pack trash on a daily basis, and the department may be written up, if the State doesn’t approve of the amendment to the policy. 

Some road concerns were discussed:  9 Road/K18 going south and P Road.

Bouchey let the Commissioners know he is still taking applications for the open position in his Department. 

Lori Eichman, Health Department Administrator, presented three policy manuals to get signed by the Board.  Ruder made a motion to sign the Home Health Policy Manual, the Home Health Emergency Policy Manual, and the Health Department Policy and Procedure Manual.  Hagan seconded the motion, and Poore agreed.  Eichman is anticipating the State’s audit coming soon.  The State will audit and go through the department’s records at an un-announced time. 

Eichman submitted WIC Program expenses of items bought at each of the local grocery stores.  The WIC programs’ annual year runs from October 1st through September 30th.  An activities report listing all activities from January 1st was also reviewed.

Eichman mentioned that a prison crew will be coming to paint the first floor of her building next week.  Eichman also requested using the washer and dryer located on the fourth floor of the courthouse.  After some unsanitary home visits, her nurses and aides need to change clothing.  This was approved. 

Eichman presented three bids received to remodel the bathroom at the Health Department.  Ruder made a motion to allow the Health Department to remodel the bathroom using Post Rock Construction with the low bid of $3,098.00.  Other bids were received from Andy’s Home Service for the amount of $3,150.00, and S.B. Construction for the amount of $3,432.51. 

As Eichman finished her report, she said everyone in her department thanked them for the Christmas Gift Cards.

Evaluation sheets were needing updated for Lori Eichman.  The Commissioners worked the evaluation sheets for Eichman after she left the meeting.  

Poore made a motion to make a check out for $50.00 to be given to the City of Stockton’s Pride Committee in gratitude of the efforts from the Correctional Facility inmates for the hard work they do in our community.  An “ice-cream social” serving cookies and ice cream to the inmates and staff members will be held December 20th.  Ruder seconded the motion, and Hagan agreed. 

Kim Northup, Rooks County Treasurer, was present to request closing her office at noon on December 31st in order to balance year-end.  Ruder made the motion to allow the Treasurer’s Office to close at noon on December 31st.  Hagan seconded the motion, and Poore agreed. 

The Commissioners had received a bill from KNRC (Kansas Natural Resource Coalition) in the amount of $4,750.00 for the 2019 membership dues.  After some discussion as to the importance of the coalition, Hagan made a motion to pay the dues and stay in the coalition for another year to see what the courts end up doing about the control of water channels, etc. in Kansas.  Ruder seconded the motion, and Poore agreed. 

Hagan made a motion to review, approve and sign the weekly vouchers as follows.  Poore seconded this motion, and Ruder agreed. 

                December 10, 2018

County General                                 69166-69203                       $31,741.86

Road & Bridge                                   69204-69211                       $2,454.63

Noxious Weed                                   69212-69219                       $77,429.45

R&B Special Highway Improve         69220                                    $30,112.36

District Court Equipment Res           69221                                    $1,998.22

Health Department                           69222-69228                       $1,409.75

Sanitation                                         69229-69237                       $1,077.07

Rooks County Golf Course              69238                                    $18.00

Economic Dev Exp TR                      69239-69240                       $158.65

                GRAND TOTAL                                                                   $146,399.99

Ruder reminded the Commissioners of the upcoming Vision Leadership Class’ Graduation which will be held Wednesday evening.  With no further business to transact, Ruder made a motion to adjourn.  Poore seconded the motion, and Hagan agreed. 

Adopted this 17th day of December, 2018



John Ruder Chairman                                                                     ATTEST:


_______________________________________                ________________________________

Larry Poore, Member                                                                     Ruthmary Muir, Rooks County Clerk



Corky Hagan, Member