April 30

COMMISSIONER PROCEEDINGS

April 30, 2018

The Rooks County Board of Commissioners met in regular session.  Those present were Chairman, John Ruder, and Members, Larry Poore and Corky Hagan.  Ruthie Muir, Rooks County Clerk, was present to write the minutes.   Virgi Laska, with the Stockton Sentinel, was also present.  Chairman Ruder brought the meeting to order.  The agenda was approved.

Heather Poore, Rooks County Appraiser; and Roque Garcia, Custodian, were present to discuss the wiring in the Appraiser’s Office.  The wiring needs relocated after getting the desks set up, and a bid has been received from NexTech for the labor in the amount of $930.00.  The Commissioners went to look at the problem and agreed that the wiring needed organized safely.  Ruder made a motion to accept the bid from NexTech in the amount of $930.00 to do the wiring in the Appraiser’s Office.  Hagan seconded the motion, and Poore agreed. 

Heather Poore also informed the Commission she is in need of ‘door knob’ hangers.  Her office uses approximately 400 – 500 each year when doing their valuations.  Larry Poore made a motion to allow Heather Poore to purchase 2500 ‘door knob’ hangers at the cost of $.21 each for a total of $531.25.  Hagan seconded this motion, and Ruder agreed. 

Heather Poore mentioned she is ready to mail out personal property and oil notices today and will certify in May before the June 1 deadline.  Oil exemptions are higher this year because of the low 2017 production. 

The Commissioners reviewed the minutes from April 23rd. Ruder made a motion to approve the minutes from April 23rd as presented.  Poore seconded the motion, and Hagan agreed.  After the minutes were printed, Poore made a motion to sign the minutes.  Ruder seconded this motion, and Hagan agreed.

In weekly reports, Hagan said he had received a few calls about roads.  He will discuss the calls with Rich Bouchey, Road & Bridge Supervisor.  Hagan reported there was not a meeting with NWKS Planning and Development again this month. 

Poore had received a few calls on roads as well.  Poore reported on the Economic Development meeting that he had attended.  Since the meeting was held, the board had learned the owners of the golf course have lowered their asking price.  Over the weekend, volunteers had plugged and sanded the greens as needed.  The complaint received from Stampers concerning the water from the golf course running through their ground has been taken care of.  A pump had not gotten turned off; therefore, the excess water was a concern. 

Hagan mentioned there are a couple of new oil rigs up east of Palco. 

Ruder had received some calls asking to get their roads rocked.  Ruder thought the county may need a plan for rocking roads. 

Rich Bouchey, Road & Bridge Supervisor, was present for his weekly report.  His department had helped move furniture during the week at the courthouse.  The rocking crew is busy on E Road, and the department is planning to do some tree and section corner work.  Hagan asked about putting rock on the face of the new tubes on the low road at Webster Lake.  Bouchey will wait to see how the tubes hold up and use rock or crushed cement when it does start to wash out.  The Commissioners discussed with Bouchey the difference between blue shale and white rock and where to start patching some of the worse roads.  With the extra-ordinary weather conditions, the department has fallen behind with the patching.  The Commissioners asked Bouchey about the option of taking a belly dump and water truck to specific areas for patching purposes on the high traffic roads.  Bouchey said it is hard to make a plan and stick to it because of the weather.  Some of the roads needing immediate attention are:

                CPS road west and north of the lake

                16 Road is torn up badly

                26 Road and 30 Road

                CC Road/4 Road (5 Terrace)

                R Road east of Highway 183

Q Road/8Road – dig the ditch out

B Road from 12-15 Road needs rocked

14 Road by Bobby Odle’s needs a tube unplugged

Chalk Mound Cemetery needs a tree removed

X Road to 26 Road is very rough

Ruder asked if the Truck Supervisor needed an assistant as he is working two jobs now, and the Commissioners would like to get more roads covered each year.  Bouchey thinks everything is working out well with the Crew Chiefs’ new jobs.  The Commissioners would like the department to rock the roads with less rock, and Bouchey said it mostly depends on which roads are being worked.  The FAS Routes would need thicker rock. At this time, the department is working where the material is ready and water is available. 

Hagan asked if the County Road Department had any used tubes that could be sold.  Bouchey replied that most of the county’s inventory is rusted and could not be re-used. 

Hagan made a motion to sign the appointments to Richland Fire District dated April 30, 2018.  Appointments were signed for Matt Benoit, Ryan Wells, and Ivan Normandin to the Richland Fire District.  Each Fire District Board member will need to get their surety bonds for this appointment.  Ruder seconded the motion, and Poore agreed. 

A letter was received from US Senator Jerry Moran letting the Commissioners know he will take into consideration the County’s concerns about truck size and weight limits while Congress and DOT analyze the impacts of increasing the current federal truck size and weight limits.  At this time, the US Department of Transportation has found the current data limitations warrant no changes in relevant laws and regulations. 

Ruder made a motion to approve and sign the 2017 Fixed Assets and Inventory sheets.  Hagan seconded the motion, and Poore agreed. 

Ruder made a motion to review, approve and sign the weekly vouchers and monthly payroll as follows.  Hagan seconded this motion, and Poore agreed. 

  April 30, 2018 (Weekly)

                                                          VOUCHER           EMPLE BEN         GROSS PAY         TOTALS

County General                                 $136,653.84        $34,709.62           $119,698.57        $291,062.03

Road & Bridge                                                                                             $70,262.91           $70,262.91

Noxious Weed                                  $1,363.53                                             $6,026.62             $7,390.15

Health Department                           $415.35                 $4,004.25             $23,590.58           $28,010.18

Sanitation                                                                                                     $7,866.37             $7,866.37

Economic Development Expand      $4,445.70             $725.22                 $4,224.97             $9,395.89

Insurance Claims Reimb                 $2,428.28                                                                          $2,428.28

                GRAND TOTAL                   $145,306.70        $39,439.09           $231,670.02        $416,415.81

 

                April 30, 2018 (End of Month Totals)

                                                           VOUCHER           EMPLE BEN         GROSS PAY         TOTALS

County General                                 $179,252.61        $34,709.62           $119,698.57        $333,660.80

Road & Bridge                                   $72,610.57                                       $70,262.91           $142,873.48

Noxious Weed                                   $68,031.90                                       $6,026.62             $74,058.52

CDC Equipment Reserve                  $3,366.52                                                                          $3,366.52

Health Department                             $13,704.79           $4,004.25             $23,590.58           $41,299.62

Sanitation                                          $3,155.76                                           $7,866.37             $11,022.13

Economic Development Expand        $4,601.22             $725.22                 $4,224.97             $9,551.41

Alcohol Program                                $313.13                                                                              $313.13

CKLS                                                 $3,585.49                                                                         $3,585.49

Insurance Claims Reimb                    $2,428.28                                                                         $2,428.28

                GRAND TOTAL                   $351,050.27        $39,439.09           $231,670.02        $622,159.38

Kim Northup, Rooks County Treasurer, presented small-fund vouchers for signature.  Ruder made a motion to sign the Treasurer’s small fund vouchers.  Hagan seconded the motion, and Poore agreed.

The Commissioners, Treasurer and Clerk held discussion about salaries and budgets. 

Connie Stithem, Clerk of the District Court, reported there is no final bill on the carpet put in the court room.  She will pay for the bill after looking into her equipment fund.  Court Services is planning a centralized server in Topeka, and at that time, all districts will need new computers.  Stithem will wait until then to get any new computers they will need.  This may be over a year away, so she believes her equipment fund will be good. 

Stithem shared her views about Juvenile Justice using the old Law Library.  She has plans to use the extra room for conferences and gathering of extra people on court days.  She is hoping there are no issues with the shared space as she will want the doors open and Juvenile Justice will need to lock their files. 

With no further business to transact, Ruder made a motion to adjourn.  Poore seconded the motion, and Hagan agreed.  

Adopted this 7th day of May, 2018

ROOKS COUNTY BOARD OF COMMISSIONERS

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John Ruder, Chairman                                                                    

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Larry Poore, Member                                                                    

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Corky Hagan, Member

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ATTEST: Ruthmary Muir, Rooks County Clerk