April 2

COMMISSIONER PROCEEDINGS

April 2, 2018

The Rooks County Board of Commissioners met in regular session.  Those present were Chairman, John Ruder, and Members, Larry Poore and Corky Hagan.  Ruthie Muir, Rooks County Clerk, was present to write the minutes.   Virgi Laska, with the Stockton Sentinel; and Candace Rachel, with the Plainville Times, were also present.  Chairman Ruder brought the meeting to order.  The agenda was approved.

The commissioners reviewed the minutes from March 26th and March 30th.   Ruder made a motion to accept the minutes from March 26th and March 30th with minor corrections to be made. Poore seconded the motion, and Hagan agreed.  After the minutes were printed, Hagan made a motion to sign the minutes as corrected from March 26th and March 30th.  Poore seconded this motion, and Hagan agreed.

Rich Bouchey, Road and Bridge Supervisor, reported on the progress of the low dam road at Webster Lake.  The department is hauling in dirt today and packing.  They are using the rock that is on-site.  There is some concern of the Reclamation Bureau letting the water out should we received large amount of moisture, and the tubes not holding.  Bouchey said the fourth tube that is in should relieve a lot of pressure. 

Bouchey said all equipment is presently in-county.  There has been some minor repairs done in the county shop. 

Hagan reported he had not received any calls on the Logan Road, but had received some calls on E Road.  Other road concerns voiced were:  Q Road and 8 Road having a drainage problem where a ditch has washed out; B Road and 15 Road at Bow Creek has a drainage problem where the water has changed directions.

Bouchey said the department will be working on a large project on 28 Road and X Road.  One-half mile of fence will be taken out so the men can work on the intersection with the drainage.  Under-ground lines will be involved. 

Hagan mentioned he had found a sprayer on the Nex-Tech Classified Ads web-site that he thought Mike Klein could use at the Noxious Weed Department.  Hagan took the information to Klein hoping to save some money.  The sprayer on Nex-Tech was listed for $535.00.  Klein had looked at a new one that was listed at $1,000.00. 

Poore had not received any road complaints either.  He reported on the conference call with Work Force One that was held on Friday. 

Poore had talked to concerned citizens about the Memorial Wall at the Courthouse.  They were to get some figures to present to the board about how much it might cost to re-highlight the names as they are fading. 

Heather Poore, Rooks County Appraiser, announced she would like to hire Rachelle Nelson, for her office.  Ruder made a motion to allow Heather Poore to hire Rachelle Nelson as a full-time Appraisal Real Estate Clerk at $10.00 per hour.  Larry Poore seconded the motion, and Hagan agreed.  Nelson will start part-time on April 16th to finish out the last week of the County’s payroll schedule, and then she will start full-time on April 25th

Heather Poore said she had found a mistake within the value of rural houses.  This mistake was found while holding hearings.  She has been through 175 properties that have houses in the rural area.  These have been corrected and notices have been sent out with permission from David Harper, Director of PVD.

Heather Poore presented quotes from Tri-Central for desks to re-arrange her office.  Presently she has an employee with her back to the taxpayers.  The quote was for $2,827.50.  After Heather Poore explained the lay-out and the way the new desks would be situated, Ruder made a motion to allow Heather Poore to update her office desks with the quote of $2,827.50.  Larry Poore seconded this motion, and Hagan agreed. 

Heather Poore requested an executive session to discuss non-elected personnel.  Ruder made a motion to go into executive session between 9:38 am and 9:50 am to discuss non-elected personnel.  Larry Poore seconded the motion, and Hagan agreed.  Those present for the executive session were the commissioners: John Ruder, Larry Poore, and Corky Hagan; and Heather Poore, Rooks County Appraiser.  Upon returning to regular session, there was no further discussion. 

Ruder said the Appraiser had brought proposals to reward merit raises depending on classes for her employees.  The Commissioners will look at this and determine whether to approve the proposal at a later time. 

Kimberly Northup, Rooks County Treasurer, and Heather Poore, County Appraiser, requested an executive session to discuss non-elected personnel.  Ruder made a motion to go into executive session between 9:55 am and 10:10 am to discuss non-elected personnel.  Hagan seconded the motion, and Larry Poore agreed.  Those present for this executive session were the Commissioners: John Ruder, Larry Poore, and Corky Hagan; Heather Poore, County Appraiser; Kim Northup, County Treasurer; and Ruthmary Muir, County Clerk.  Upon returning to regular session, there was no further discussion.

Ruder said he had talked with Eric Sumearll, Executive Director with Rooks County Health Center.  The hospital plans to do an opioid awareness seminar through Lisa Karlin.  They would be hosting hospital, EMS and police personnel and helping them identify symptoms of opioid use.  Ruder thought the county could help with some funding for the seminar.  Ruder made a motion to support the seminar regarding opioid use with $100.00 from the Alcohol Program Fund.  Poore seconded the motion, and Hagan agreed. 

The Commissioner’s portion of the FMAG monies distributed from the March 2017 fire was received in the amount of $8,060.00.  Ruder made a motion to endorse the check for deposit into the County Commissioner’s Miscellaneous Income Fund.  Poore seconded the motion, and Hagan agreed. 

The Board discussed the Road & Bridge Department’s project of making a low-water crossing on the road near the John Hance residence.  They are concerned the road is not open at this time to the public, and they would like this project to get started. 

Ruder also mentioned the rock crusher has not started the project at the landfill.  The Memorandum of Agreement with Cencon of Kansas, LLC states Cencon will complete the crushing project within six months from the date of the agreement (January 8, 2018).

The clerk was asked to get prices on chairs for the commissioner’s office as a few of them are well-worn and broken. 

With no further business to transact, Ruder made a motion to adjourn.  Hagan seconded the motion, and Poore agreed.

Adopted this 9th day of April, 2018

ROOKS COUNTY BOARD OF COMMISSIONERS

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John Ruder, Chairman                                                                    

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Larry Poore, Member                                                                    

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Corky Hagan, Member

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ATTEST: Ruthmary Muir, Rooks County Clerk